Job Title: Senior Company Secretarial Assistant

Reporting to: Senior Assistant Company Secretary

Position Type: full time, permanent, hybrid

Overview:

Why Tokio Marine HCC?

Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

Job Purpose:

To proactively support the Company Secretarial team in providing company secretarial services to TMHCC International group of companies and to ensure compliance with relevant UK and overseas legal and regulatory requirements, and to ensure the overall smooth and efficient running of the TMHCC International governance structure.

Working in a fast-paced team and reporting to the Senior Assistant Company Secretary, the SCSA will have accountability for company secretarial services for Committees/Groups and certain subsidiaries, including arranging Committee/Group meetings, liaising with key stakeholders, attending meetings and minute taking, and maintaining corporate records.

The role will require the employee to develop an understanding of TMHCC International’s corporate structure and business and remain up to date on company law and sustainability matters.

Key Responsibilities:

Company Secretarial

Responsible for general company secretarial functions relating to Committees/Groups by ensuring timely and effective preparation for, administration of, and follow-up of all meetings.Responsible for the UK corporate regulatory filings and corporate records.Ensure policies and key governance documents such as Terms of Reference are updated and approved by the relevant governance forum.Supporting junior members of the Company Secretarial team that provide support to Committees and Groups, sharing knowledge and experience and ensuring that high standards of governance are maintained.Supporting and assisting in the preparation of and collation of forms and other documents for Companies House, other overseas company registries and regulatory bodies;Supporting maintenance of the statutory and other records for all entities within the Tokio Marine HCC International group and assisting to ensure timely submission of statutory filings for those entities;

Meeting operation

Responsible for smooth operation of Board Committees and sub-committees, including meeting planning, logistics, agenda setting and maintenance of the forward calendar.

Paper compilation, review for governance purposes, and distribution; and

Attendance at Committee and sub-committee meetings and other relevant meetings for minuting, as required.

Project work

Project work in support of business changes or continuous improvement initiatives, for example, corporate reorganisations or closure of dormant companies.

Sustainability

Work closely with the Senior Assistant Company Secretary on sustainability matters at TMHCC International to provide support and undertake initiatives in respect of TMHCC International’s sustainability strategy.

Horizon scanning and conducting research into sustainability, including climate risk and identifying areas (including any risks and opportunities) that may impact TMHCC International.

Assist the Senior Assistant Company Secretary with drafting Sustainability documentation for Board committees and sub-committees as well as sustainability related reporting and disclosures.

Skills and Experience Specification:

Essential:

Educated to degree level with 3-4 years’ experience and CGI (ICSA) qualified (or nearing completion).Previous company secretarial experience which includes company administration, board/committee support (including minute writing).Experience in Financial Services regulated environment desirable.

Excellent communication skills – written and oral, with experience communicating with a range of internal and external stakeholders.Proactive and highly organized – able to prioritize and manage multiple tasks.Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience), Excel and Power Point.Keen interest in sustainability and comfortable undertaking independent research and presenting findings and recommendations.

Soft Skills:

Ability to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations.Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement.Ability to delegate to and support junior members of the team where appropriate.

What We Offer

The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.

The Tokio Marine HCC Group of companies is an equal opportunity employer.  Please visit www.tmhcc.com for more information about our companies.

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