Company Overview:
Subsidium, Inc. is a global provider of engineering, systems integration, technical, and programmatic services to both Government and Commercial entities. Subsidium provides mission critical services to Department of Defense (DoD) customers in CONUS, OCONUS, and forward deployed environments. Our customers demand the innovative, flexible, and mission focused approach that we deliver. Subsidium is dedicated to helping our customers overcome challenges through innovative solutions; particularly the continuing and evolving challenges presented in the transformation of the U.S. military and in the global war on terror. Subsidium and its employees are committed to mission accomplishment and organizational excellence. 
Location: Arlington, VA
Job Summary:
The Specialist shall maintain open, timely, and effective communications with the FSI/ACQ Contracting Officer, Division Deputy Director, and Division Director, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
Clearance: Active Secret level clearance.
Responsibilities/Duties:
Procurement AssistanceReview and amend procurement requests to include, assisting with the review of Statements of Work and purchase requests for goods and services.Monitor progress of contracting and procurement actions; keep Contracting Officer (CO) informed of areas for concern.Prepare final award documents for contracting actions, both electronically and physically, ensuring all required documents are included and attached.Maintain procurement documents and contracting records/files, as required.Interact routinely with vendors; under the close direction of the CO, request quotes, submit request for proposals (RFPs), respond to proposals, and follow-up with vendors.Prepare solicitations and award documentation.Conduct market research.Analyze requests and make recommendations regarding their reasonableness for other than full and open competition. When required, assist in the preparation of documentation to support other than full and open competition.Contract AdministrationAfter contracts are award by the CO, work with the CORs to maintain proper COR file documentation.Submit Federal Procurement Database System (FPDS) actions within three days after award for contracts completed.Maintain detailed contract and invoice files per the direction of the DOS Acquisition Quality Assurance PlanSet up and maintain logs and library systems showing the status of actions and correspondence; ensure files and correspondence include all required documents and signatures.Document PreparationUse Microsoft Office Suite ® proficiently to include word processing, Excel, Access and power point.Prepare contract award action for Contracting Officer review and approval in Global Financial Management System (GFMS) MomentumProduce a variety of written documents utilizing a personal computer with one or more types of office automation software.Ensure all documents are in proper DOS format and that spelling, punctuation, capitalization, and grammar are verified.Use automated data processing systems and a variety of software to accomplish a wide range of clerical, statistical, and data entry/retrieval tasks in support of administrative and contractual work.Create, maintain, and retrieve files; edit and reformat text; search files and records; store or extract material; transmit information; and use electronic mail, calendar, and/or suspense systems.Edit and format documents; apply judgment in selecting spacing and arranging material; use the full range of keys, codes, and function commands of the software to manipulate text to accomplish revisions, deletions, and additions as desired by the CO.Within the assigned program(s), identifies large scale subsystems, components, equipment, and services (e.g. professional services, information technology (IT), telecommunications, specialized security and/or communications services,) to be acquired via contract.Develops procurement objectives in terms of competition and price range and the contractual vehicle, including use of pricing arrangements, subcontracting policy, set aside policies, incentive-based contracts to motivate early competition measures, and similar considerations to expedite critical Department acquisitions.Prepares/maintains current plans, milestone charts, and related schedules.Provides expert advice to program officials on procurement objectives to be used, and assists/advises on preparation of statements of work and market research.Prepares determinations and findings and solicitation documents for CO review.Participates in preproposal conference(s) with prospective contractor(s) to ensure understanding of solicitation requirements.Prepare answers to clarification questions concerning matters such as specification changes, language ambiguities, and/or clarification of contract clauses.Assesses prospective contractors’ financial responsibility and ability to produce required goods and services within budget, on time and at the levels of quality required by the contract.Supports the CO in regard to Source Selection; ensures fair and equitable treatment and assessment of all submissions; and assists the CO with the awarding of the contract.Assists in the planning of the negotiation strategy, and coordinates strategy with the negotiation team.Duty 2: Contract AdministrationAssists the CO in the full range of contract administration responsibilities including incremental funding, preparation of rate and cost adjustments, redirection of effort, coordination of time extensions, incorporation of change orders, and, when appropriate, preparation of stop work orders, cure notices, show cause letters, and other documents and orders required in response to situations or problems.Monitors Government property; reviews progress and final payments; and prepares closes out contracts for a CO.While administering contracts, resolves complex, high dollar, and/or sensitive issues that, if left unresolved or resolved incorrectly, could seriously impact the project; develops options to be pursued by the Department and/or contractor to resolve issues.Interprets technical, legal, and audit decisions, analyzes their impact on assigned and future procurements, and identifies/recommends trade- offs and alternate courses of action.Assists the CO in claims issued against the Department.Assists the CO in reviewing contractor performance through site visits, correspondence, and telephone conversations for completion of applicable contract clauses, e.g. small business subcontracting plans, patent rights, labor laws, and progress reports.Investigates contractor delays or instances where deliverables do not meet the quality levels established by the contract.Assists the CO in resolution of complex and/or unprecedented technical, contractual and other disputes between the contractor and Department.Duty 3: Project ManagementManages/oversees projects in support of customer requirements.Sets project priorities and deadlines; schedules projects and tasks based on priorities and in consideration of the contract’s constraints and requirements.Defines deliverables in terms of quality, quantity, and/or other requirements.Reallocates/realigns work to meet unanticipated delays or changes in schedules, deadlines, or priorities.Develops and implements performance objectives and uses them to anticipate and address actual or potential problems, and report on the status of project activities.Assists the CO in monitoring of contractor efforts associated with projects and contractor performance standards.Ensures that relevant departmental organizations are apprised of task performance and problems.Assists the CO in the review of contractors’ work products for quality and compliance with requirements.Duty 4: Market AnalysisPerforms market surveys to identify potential sources for contracted goods and services both in the U.S. and overseas, as well the availability of products or producers.Analyzes market trends, distribution patterns, and technological advances, as well as the socioeconomic considerations on the procurement actions.Reviews industry publications and meets with industry representatives to acquire or exchange information.Develops and recommend new sources based upon project needs of the Government and industry analysis.Duty 5: AdministrativeAssist program offices with written documentation to include the technical writing of requirements and documents necessary to complete solicitation packages in coordination with CO’s.Duty 6: Other Duties as AssignedMay develop briefings and reports on various issues to stakeholders including departmental and other USG agency officials, Congressional staffers, and private industry. May formulate training materials as required.Qualifications:Minimum bachelor’s degree in a related disciplineHigh level of written and oral communication skills and the ability to interact successfully with senior government program officials and stakeholders.Education/Certifications:Minimum of 10 years’ experience performing work as a contract specialist in a federal agency or military setting.Benefits and Perks:Medical / Vision and Dental PlansHoliday and Personal Time Off Pay401K Life InsuranceEducation and Training Assistance Program (discussed during the onboarding process)Incentive Plans and Referral BonusesEmployee Assistance ProgramsSubsidium, Inc is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.