Seeking a highly motivated and organized Design Coordinator to assist with project administration and external consultant management. This position will be part of the World Wide Growth & Development team, where everyone on the team needs to be entrepreneurial, wear many hats and work effectively in a highly collaborative environment. You are the right person for this role if you have a strong understanding of finance, are customer focused and have a passion for producing high-quality work. You must be a self-starter, creative, and a critical thinker with an intense curiosity and drive for learning. You must demonstrate the ability to efficiently plan and prioritize all deliverables and resources across multiple projects. This position requires you to manage schedules, purchase order, contracts, budgets, additional service requests, and permits. You will work closely with internal teams and external consultants and will make decisions and find solutions quickly and with confidence. You are the right person for this position if you take ownership of your work, display a great deal of initiative, are able to look around corners, and utilize sound judgment.

Key job responsibilities
• Responsible for creating and sending requests for proposals (RFP) for multiple architectural and engineering consultants
• Responsible for reviewing, responding to and approving proposal requests
• Creating and tracking purchase orders and invoices
• Managing monthly reporting for consultant fees on a per project bases
• Managing add service proposal requests and tracking PO contingency accordingly
• Managing requests for all architectural and engineering consultant legal contracts
• Assisting with tracking project schedules within the store design studio and communicating out to consultants
• Managing and tracking capital funding requests with finance teams
• Assist in tracking permit status for projects
• Setting up new payment accounts for new consultants and vendors
• Liaising with the A/P department in regards to invoices, supplier holds and cost discrepancies
• Participating in the continuous improvement of processes and implementation best practices to maximize efficiency for the team
• Modifying, creating, and distributing reports for project schedules to consultants
• Assisting designers in tracking LL reviews and approvals per project
• Sending and tracking approvals for schematic design and design development packages on a weekly basis
• Supporting NDAs, Procore access and customizing Smartsheet reports