Job Posting Title:

Senior Director of Operations and Strategy

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is looking for a Senior Director of Operations and Strategy.

Purpose

Serve as the senior administrative partner to the Chair and other members of the Department’s senior leadership teams across the mission pillars. In partnership with the Chair and other senior leaders, contribute to the strategy, build and maintain programs, ensure appropriate fiduciary stewardship and operational excellence, and help steer the direction for the Department.

Responsibilities

Assist in the development and implementation of the physician recruitment strategy and faculty appointment processes for tenure-track, part-time and volunteer faculty.  Oversee faculty and staff compensation and all financial functions including FTE cost allocations, contracting, invoicing, purchasing and financial reporting.

In partnership with the Chair and the senior leadership team, develop and manage policies and strategies needed to implement the Department vision for clinical, educational and research program development. Support the design of programs and associated funding proposals.

Oversee the administration of department education programs, strategic planning and education infrastructure. Work with the Chair, residency program director, medical student director, faculty and staff to plan, guide, and direct programs and teams to carry out the education mission of the Department.

Provide administrative leadership and work in partnership with UT Austin and Dell Med Research for all extramural research processes, including clinical trials, grant submissions and pre/post award activities. Serve as point of contact for principal investigators’ business and administrative needs.

Oversee daily operations and manage the department’s administrative teams. Oversee all major departmental business functions, including the recruitment, hiring, and onboarding of new faculty and staff; faculty affairs (evaluations, promotions, appointments). Oversee the department’s use of space, including assignment, ensuring efficiency use, maintenance, and coordination of renovations.

Define and track departmental strategy and initiatives in the context of the overall medical school strategy, business plans, and partnership models, supporting and coordinating with medical school leadership. Work closely with Dell Med Finance and Human Resources on the annual budgeting process and hiring staff. Work with appropriate entities to develop and manage agreements, contracts and reporting. Engage within Dell Medical School to build upon and improve existing core functions, including finance, human resources, faculty affairs, contracting with clinical partners. Expected to serve and contribute to overall organizational effectiveness and be assigned a variety of organizational work teams, committees and task forces as workload capacity allows.

Build and maintain strong relationships with Dell Medical’s partners leaders/stakeholders and other community-based organizations to align on priorities and partnerships when opportunities are identified. Serve as the Lead for developing and managing clinical contracts with external partners; oversee contract invoicing for the department. Serve as Lead for internal and external communications.

Develop shared management processes and ensure regular data sharing. Secure appropriate funding and clinical practice arrangements for faculty.

Oversee contracts and recruitment related to education and research and ensure close integration of all mission areas with the Department's strategic objectives and Dell Med priorities.

Other related duties as assigned.

Required Qualifications

Master’s degree and a minimum of five years’ research and clinical administration experience in an academic medical center; experience with research, education, and clinical program development. Expert knowledge of financial statements, budgeting, business processes, and research and clinical financial administration. Ability to effectively present information to senior management, committees, and external stakeholders. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Seven years of research and clinical administration leadership. Experience working in Behavioral Health. Experience working within an academic health system. Experience with Athena.

Salary Range

OPEN

Working Conditions

Repetitive use of a keyboard at a workstation.

May work around standard office conditions.

Occasional weekend, overtime and evening work to meet deadlines.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.