Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

You will act as a key partner to the SVP, Marketing keeping things running smoothly as you manage executive calendars, travel and expenses, communications, budgets, ordering supplies and answering calls and emails.

 

How you will contribute:

A desire to drive your future and accelerate your career and the following experience and knowledge:

Executive administration and support roles

Highly developed customer service orientation 

Excellent written and verbal communication skills

Managing stakeholders- internal & external

Vendor management

Proficiency in Microsoft Suite (Excel, Word, PowerPoint, Microsoft TEAMS)

Attention to detail combined with proactive attitude, very good communication, and interpersonal skills 

Excellent teamwork and able to anticipate needs and respond accordingly

Experience managing confidential and sensitive information

 

The Senior Executive Administrative Assistant to the SVP, Marketing at Mondelēz International acts as an interface and is the first point of contact to other internal leaders and colleagues. This person will manage an ever-changing calendar, including planning meetings and conference calls; proactively adjusting as needed.  This person works regularly with highly confidential and sensitive information.

 

Key responsibilities:

Provide administrative support executing activities while building strong relationships with those you interact with

Manage executive calendar and meeting scheduling

Coordinate complex international travel accommodations, including flights, hotel reservations, maps, directions, and ground transportation working in foreign currency.

Support organization of team meetings in office and be responsible for managing admin related tasks like room booking, stationary, audio management

Coordinate with office facilities team to arrange for team meetings

Complete and update reports and maintain systems and data

Answer calls and emails, responding to queries and requests appropriately

Qualifications:

High school diploma required, college degree or some business classes preferred

10+ years of experience supporting at the executive level (in a global company or for a global leader)

Experience working as an HR coordinator desired

Excellent organization and interpersonal skills, good judgment and diplomatic

Ability to build great internal networks and relationships to key stakeholder groups such as the Mondelēz International Executive Leadership Team

Dynamic team player, high initiative thriving in a global, diverse environment

Must be able to anticipate needs and respond accordingly

Multitasker who works independently and is self-motivated to make a difference

Tech Savvy – advanced proficiency with MS Office and overall affinity and interest in new technology

Exceptional verbal and written communication skills, attention to detail and accuracy

Ability to handle sensitive and confidential information with maximum discretion and diplomacy

Poised under pressure and flexible to adapt in a fast-paced environment

No Relocation support available

Business Unit Summary

The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including Oreo and  Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products —are close at hand for our consumers across the country.  

Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.

Job Type

Regular

Administration Support

Administration Services