Become an integral part of the Diversity, Equity, and Inclusion (DEI) team where you will have the opportunity to work in a fast-paced and evolving organization. This role will support the heads of two Centers of Excellence within DEI: LBGTQ+ Affairs and Women on the Move. These teams are collaborative and results-oriented, and need a Senior Executive Assistant who brings a focus on attention to detail and quality.

As a Senior Executive Assistant within the Diversity, Equity and Inclusion team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily tasks will involve interacting with executive-level internal clients from diverse business areas and team members. Furthermore, you will be tasked with mastering and applying a variety of procedures, processes, and techniques to complete tasks that further the team's objectives and goals.
 

Job responsibilities

Maintain complex and detailed calendars for two Managing Directors Manage the coordination and logistics of both internal and external meetings Screen incoming calls and determine the level of priority, while using caution in dispensing information Arrange and coordinate complicated domestic and international travel Organize aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed on time and within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for meetings  Handle technology-related tasks including shared mailboxes, managers’ calendars, and team certifications for tech access

Required qualifications, capabilities, and skills 

At least five years of administrative experience Advanced ability to organize work, and proactively and independently manage activities Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.