Job Summary
This position is responsible for managing and facilitating all administrative functions and related activities to support the Chief Commercial Officer of Inspire Brands. In this role, the individual will coordinate, schedule and manage meetings, manage travel and logistics, and support information flow to the team. This individual will also take an active role in understanding team sentiment and organizing ideas, events, and solutions to improve team engagement.
DUTIES AND RESPONSIBILITIES
• Executive Support
Maintain Chief Commercial Officer calendar: schedule appointments/conference calls, meetings, and holidays, send out reminders for upcoming meetings for preparation purposes
Manage travel logistics: air travel, lodging, ground transportation; organize travel itinerary packets and read-ahead materials
On occasion, and when necessary, arrange food for meetings and prep meeting space
Prepare Power Point presentations as needed for company all teams, various speaking engagements, etc.; assist with proofing and formatting (to brand/organizational standards), and presentation clean-up and consistency
Schedule recurring 1:1 with direct reports, team town halls, monthly staff meetings, and skip-level team member discussions, booking meeting rooms accordingly and managing note taking for LT meetings and off-sites
Track and manage expenses for Chief Commercial Officer
Partner as needed with other members of the Inspire Executive Assistant team
Support department engagement and overall team dynamics:
Organize team events: event coordination, venue selection/procurement, logistics, catering, and scheduling
Assist and mange onboarding of new Leadership Team members (e.g., computer and cube/office procurement, credentials, maintain dept email distribution lists)
Maintain seating chart for department and manage necessary changes (e.g., new additions, change in locations, transitions)
Support facilities with office/floor needs, as it relates to supported departments; maintain welcoming and clean working environment on the floor
EDUCATION AND EXPERIENCE QUALIFICATIONS:
Minimum 2 years Associate's degree or equivalent experience
4 year bachelor's degree is preferred
At least 4 years of experience in a senior executive-level support role is required
REQUIRED KNOWLEDGE, SKILLS or ABILITIES:
Excellent typing and computer skills, including high proficiency with Microsoft Office – Outlook, Word, Excel, Power Point
Ability to successfully manage multiple priorities in a fast-paced work environment
Excellent time management and a high attention to detail
Very detail-oriented and excellent organizational skills. Strictest confidentiality in dealing with sensitive and confidential information
Outstanding interpersonal & communication skills, verbal and written; strong Emotional Intelligence
Ability to interpret and analyze data and make recommendations based on findings
Effective project management skills
Experience with event planning and/or meeting planning
Sound decision-maker
Solid team player
Must conduct himself/herself in a professional, respectful and appropriate manner at all times with the highest integrity
Independent and collaborative worker
We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.