Job Description 

The Senior Executive Assistant should be experienced in handling a wide range of administrative and executive support activities and should be able to work independently with little or no supervision. This person must be well organized, flexible and enjoy the administrative challenges of supporting AWM Tech India Head, Leadership and Programs. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written & verbal communication skills and attention to detail are equally important.

 

Job Responsibilities

Primarily responsible for providing executive support to Head of AWM Tech India and for the broader org  Maintain calendar, setting up meetings and ensuring coordination of all engagements for the day Arrange conferences, meetings, plan and book meeting rooms in advance & engage Multimedia as required Raise access requests through various request based tools Departmental mail group maintenance Participate in various departmental meetings, take notes, and create minutes and follow-up on next steps / actions required Support business management/PMO type activities Assist in collation of presentations for business reviews General Administration and Travel Management Inventory management for the department - order, track & issue stationery supplies, etc. Track and maintain employee desk related information; assist/coordinate in restacking initiatives across the department Taking care of logistics pertaining to staff on boarding & off boarding Track & follow-up on mandatory training completion across the department Transport roster and meal co-ordination for the department Provide support for visiting executives / senior leaders Co-ordinate domestic and international travel of leadership team Coordinate travel plans ahead of time with travel desk to get better flight fares T&E settlement of senior managers in the department & following up & closing open T&E items across  the department Co-ordinate travel arrangements for senior leads and business partners including Visa related items Reserve hotel, cab, conference rooms and make food arrangements as & when required Support departmental events, initiatives and priorities as they evolve 

 

Qualifications 

Graduate in any discipline. Excellent organizational skills Excellent verbal/written communication skills Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active Committed in approach, flexible attitude towards working hours Ability to build both internal and external relationships Ability to demonstrate utmost discretion and professionalism at all times MS Office (Word, PowerPoint, Excel , Outlook) - Advanced