Join our team as a Senior Executive Administrative Assistant and be the driving force behind our leadership's success. This role offers a unique opportunity to showcase your organizational prowess and make a meaningful impact in a fast-paced environment. Elevate your career by supporting key projects and initiatives that shape our firm's future.

Job summary

As a Senior Executive Administrative Assistant in our dynamic team, you will lead initiatives from conception to completion, ensuring seamless execution of all deliverables. You will play a crucial role in maintaining confidentiality, exercising sound judgment, and making a substantial impact on the firm. With a focus on structure, attention to detail, and high energy, you will thrive in our fast-paced environment. Your role involves representing the senior leader and team with professionalism and interacting with executive-level clients across various business lines.

Job responsibilities

Maintain and manage a busy, complex calendar for senior leadership and the team. Screen incoming calls, prioritizing them while maintaining confidentiality. Coordinate and manage logistics for internal and external meetings. Arrange and coordinate domestic and international travel. Organize all aspects of offsite conferences and external events, including catering and transportation. Manage expense processing, ensuring compliance with policies and guidelines. Assist with staff onboarding and offboarding, including equipment setup and system access. Produce high-quality communications for individuals at all organizational levels. Handle regular activities proactively and communicate any issues or delays. Edit spreadsheets and presentations, ensuring readiness for client meetings. Lead and coordinate ad hoc projects as needed.

Required qualifications, capabilities, and skills

Advanced skills in calendar management. Proficient in MS Outlook, Word, Excel, and PowerPoint. Strong interpersonal and communication skills. Excellent telephone etiquette and ability to manage competing priorities. Advanced organizational skills. Demonstrated tact and good judgment in confidential situations. Proven experience interacting with senior management.

All application requirements (including updated resume - please include specifics of your career) should be posted, submitted and completed in the Oracle tool.