Senior Executive Assistant - Client: AI Technology

Department: Boutique Client

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientWe're partnering with a leading AI technology company revolutionizing the future of search and information access. Our client, their Head of Partnerships, plays a crucial role in building strategic relationships and driving company growth through key partnerships. Based in San Francisco, this innovative company is at the forefront of AI technology development.
\nWhy this role exists
We're seeking an experienced Senior Executive Assistant to support our client in managing their demanding schedule, extensive travel arrangements, and partnership initiatives. This role is critical for allowing our client to focus on strategic partnerships while ensuring all administrative and operational aspects are handled efficiently and proactively.

The Impact you’ll makeEmail & Priority Management\nManage and prioritize high-volume inbox\nFlag and highlight critical communications\nEnsure timely responses to important matters\nCalendar & Travel Coordination\nManage complex scheduling and prevent overlaps\nCoordinate extensive travel arrangements\nProcess and organize expense reports\nMaintain efficient calendar management\nPartnership Research & Preparation\nResearch potential partners and companies\nPrepare 1-2 paragraph briefings about partners\nCreate comprehensive meeting materials\nGather and organize background information\nAdministrative Leadership\nHandle day-to-day communication via Slack\nMaintain organized documentation in Google Docs\nProvide high-level administrative support\n
Measure of Success\nKeeping the client on top of their day\nZero scheduling conflicts\nTimely and thorough meeting preparations\nEfficient email and calendar management\n

Skills, Knowledge and ExpertiseRequired:\nSignificant background in corporate or investment sectors\nPrevious executive assistant experience is required\nStrong experience in complex calendar management\nBackground in research and information synthesis\nProven track record of supporting senior executives\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\n
Technical Skills:\nEmail management expertise\nSlack proficiency\nGoogle Docs mastery\nResearch Capabilities\nTravel coordination skills\nSoft Skills:\nFast and efficient execution\nStrong attention to detail\nProactive problem-solving\nReliable and diligent\nStrategic thinking\nYou should apply if… \nYou have corporate or investment industry experience\nYou're a former consultant or researcher (bonus)\nYou can handle fast-paced environments efficiently\nYou're exceptionally organized and detail-oriented\nYou have a track record of supporting executives\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 6 AM to 2 PM PST (Pacific Standard Time)\n40 hours a week\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits