Senior Facilities Administrator

 

 

Location: Vilnius, Lithuania

 

Position Summary:

 

We’re seeking a Senior Facilities Administrator to oversee real estate operations, workplace services, and facilities management across multiple sites. This role ensures safe, efficient, and cost-effective environments while supporting business continuity and long-term real estate strategy. The ideal candidate brings deep expertise in vendor management, lease administration, space planning, and cross-functional coordination, with a strong focus on compliance, sustainability, and operational excellence.

 

Responsibilities:

 

Receptionist tasks include:

Main contact for colleagues/vendors/building admin regarding facilities, admin and real estate Managing/providing access-entry cards and parking. Receiving & sending out packages Guest management within the office Communicating relevant info to LT colleagues greeting and navigating new colleagues working with office lead/local IT to improve inside processes and the office itself

 

Facilities tasks include:

Managing office/kitchen supplies for offices in the Vilnius & Kaunas Managing cleaning vendor and handyman to ensure office is up to standard Maintaining record of colleagues seating plan Raising Purchase Requisitions in EMEA Assisting HR with Health & Safety aspects of the office Assisting with the office move Travelling to Kaunas once a week answering/fulfilling inquiries from both local and other colleagues logistics regarding parcels and colleague needs working with workplace and branding colleagues and fulfilling requests

Real Estate tasks include:

Assisting Real Estate Manager EMEA/AP. Reviewing lease documents, creating finance cheat sheets and raising purchase requests. Attending project meetings, acting upon tasks assigned. Overlooking invoices

 

 

This role:

is an individual contributor role. is a full-time role expected to work 40 hours per week. Expected to go to Kaunas office once every 2-3 weeks.

 

 

 

Qualifications:

2-3 years of experience in Office Administration and/or Facilities.   Professional fluency in English and Lithuanian is required.   Must possess a courteous and professional manner and be able to deliver a high level of customer service, having the confidence and ability to communicate effectively at all levels.   Able to work independently (manager is remote) Highly organized and analytical.   Excellent attention to detail.   Demonstrates a “can-do” attitude.  

 

 

 

What We Offer:

 

A great Team and culture – please see our colleague video.  An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.  An attractive salary and benefits package.  A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.  A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact. 

 

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