Job Overview/Summary:

The Senior Finance Officer has overall responsibility for supporting the finance functions for the IRC Iraq Office. The Senior Finance Officer will perform balance sheet account reconciliation, institute internal control, accounting data base management, reconciliation and verification of payroll, people management, treasury management functions and compliance to government laws and regulation.

The senior finance officer will assist and deputize the finance manager on financial management and oversight of finance day-to-day operation. The position will supervise field finance officers and Erbil based finance officer.

Major Responsibilities:

Account Management and Internal control.

·         Review monthly balance sheet account reconciliation submitted by finance staff and prepare monthly balance sheet analyzer package and submit for review before sharing to region.

·         Review inventory balances on the ledger and ensure reconciliation with warehouse balances and notify relevant parties if there are inconsistencies or discrepancies.

·         Maintain country office capital asset record adhering to the depreciation schedule as per the established policy.

·         Review trial balance records in Integra, highlight data accuracy and integrity concerns, and subsequently liaise with relevant parties to promptly address unresolved issues.

·         Regularly assess internal control system and highlight any weakness to the relevant party for correction.

·         Advice relevant parties to develop, document/policy to implement finance and support function policies and procedures as needed.

·         Effectively coordinate the monthly close-out process, ensuring seamless and accurate financial closure for the accounting period.

·         Prepare and review necessary adjustment journals to rectify errors and submit for approver with justification.

·         Prepare annual financial reports to both Baghdad and KR-I government.

·         Coordinate and prepare the audit requirements.

·         Update master BvA after closing monthly accounts.

·         Manage finance related tasks of Mosul field office.

 

Payment review/Payroll

·         Review payments within specified limits, ensuring Donor regulation, IRC policy and Government laws and regulation is strictly followed and properly documented.

·         Represent finance during tender committees.

·         Review national payroll for completeness and consistency and ensure all statutory deduction is captured as per Iraq law and ensure all employees are captured as per IRC policy.

·         Appropriately clear accrued gratuity, leave balances, and other dues for departing employees in compliance with policies and regulations in consultation with the finance manager.

 

Treasury Management.

Regularly review the field office cash position and cash forecast prepared by Finance Officers to ensure its accuracy and adequate cash is availed for effective program implementation.

 

Integra Workflow update and Internal control

·         Contact all field Integra users to assess the system stabilization and gather the challenges that they may have.

·         Closely monitors all financial activities, and keeps the Finance Manager, Deputy Director of Finance advised of all situations which have the potential for a negative impact on internal controls or financial performance.

·         Regularly update the finance workflow sheet and share for DDFs review and approval.

·         Contact the Business System Analyst team to update the country office workflow changes.

·         Work with MDM and BSA team to ensure the necessary IRC staff get integra access.

 

Staff Management and Development

·         Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team, and providing professional development guidance.

·         Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews.

·         Provide constructive feedback and counsel on appropriate career paths and professional development.

·         Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.

·         Offer leadership support for successful adherence by staff to IRC’s Global Finance and HR Operating Policies and Procedures.

 

Key Working Relationships:

Position Reports to:  Finance Manager

Position technically supervised by: Finance Manager
Position directly supervises:  Finance officers both Erbil and Field offices.

Indirect Reporting:  Deputy Director Finance

Internal: All Iraq program and Operations departments, Regional finance teams, Head Office finance, MDM Teams.

External:  N/A

 

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