Job Posting Title:

Senior Grants and Contracts Specialist

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Senior level contract administrator for grants and federal contracts for Applied Research Laboratories.

Responsibilities

Pre-award: Work with research staff to develop, compile, process and submit proposals for federal grants and research contracts to meet sponsor guidelines and timeframes. Assist with review of documents, spreadsheets, and related data for accuracy and compliance with sponsor guidelines and relevant regulations. Review/negotiate terms for Federal, State and other contracts/agreements at all levels of complexity. 

Award administration: Monitor the establishment of new awards and sub-contracts with correct budgets and documentation. Provide guidance and support to Contracts Office grants and contracts specialists, principal investigators, and research teams in navigating complex contract and grant terms. Prepare clauses, reports, agreements, training materials, tools, checklists, and other documentation or correspondence required to administer research agreements.   

Award maintenance: Administer awards, provisions, and deliverables for research agreements of all levels of complexity, and collaborate with internal and external constituents on project account management, sub-contract management, and project closeout. Prepare and review cost estimates to meet university accounting requirements. Serve as a subject matter expert on federal regulations, sponsor guidelines, and university policies related to contracts and grants administration

Communication: Compile, maintain, track and disseminate status information and other research administration data, and act as a liaison with internal/external contacts. Ensure the award requirements are accurately documented and communicated to relevant lab personnel. Ensure Contracts Office grants and contracts specialists are up-to-date on administrative office functions.

Professional development: Stay informed about changes in Federal regulations and sponsor policies that impact grants and contracts administration.  Acquire/maintain knowledge of FAR/DFARS, Uniform Guidance and other Federal regulations to support contract administration. Mentor and provide guidance to Contracts Office grants and contracts specialists, fostering professional development and growth; contribute to process improvement initiatives by working with the Contracts manager.

Other related functions and special projects, as assigned.

Required Qualifications

Bachelor's degree in business or public administration, social sciences, or a technical/scientific field.

Five years of experience in the preparation, processing, and submission of research proposals to a variety of sponsoring organizations; negotiation of contract terms/conditions.

Ability to exercise sound decision making and problem-solving skills during proposal preparation, contract negotiation, and award administration.

Excellent interpersonal communication and writing skills.

High level of proficiency in spreadsheet and word processing applications (MS Office Suite and Adobe Acrobat Pro).

Demonstrated ability to 1) interact tactfully and professionally with a wide variety of people under stressful and time-sensitive conditions; 2) be supervised; and 3) work independently, and as a team member.

Demonstrated ability for accuracy, attention to detail, and ability to follow established guidelines and office protocol are critical.

Relevant education and experience may be substituted as appropriate.

US Citizen. Selected applicant is subject to government security investigation and must meet eligibility requirements for access to classified information at level appropriate to project requirements of the position.

Preferred Qualifications

Experience with Federally funded grants and research contracts

Eligibility for immediate access to classified information

Certified Research Administrator

Advanced skills with Microsoft Excel

Proficiency in business writing

Experience with Federal acquisitions and contracting

Familiarity with Federal Acquisitions Regulations (FAR), Defense Federal Acquisitions Regulations Supplement (DFARS), and Uniform Guidance (2 CFR 200)

Experience with Federally funded research contracts

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Retirement contributions  
·    Paid vacation and sick time 
·    Paid holidays 
Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$60,000-$70,000+/negotiable depending on qualifications.

Working Conditions

Standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Possible weekend, evening and holiday work

Possible interstate/intrastate travel

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.