NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Senior Grants Specialist. In this role, the successful candidate will serve as Senior Grant Specialist and be a point person to ensure grants specialist performance; customer service, assignments, coverage, and competencies are appropriate to meet department goals. Responsibilities will include both pre-award and post-award responsibilities including proposal review, electronic grant submission and award processing for grant programs. Participates in all pre and post-award grant processes; reviews and maintains budgets, records, processes necessary to ensure compliance with NYU School of Medicine standards, regulations and guidelines. Institutional sign-off on electronic proposals and grant related correspondence. Work independently with minimal supervision.

Job Responsibilities:

Demonstrates knowledge of the NYU School of Medicines service standards and incorporates them into the performance of duties.Serves as expert for SPA regarding information including but not limited to complex grant and research policies and procedures including federal regulations, and internal NYULMC policies and procedures.Ensure that internal procedures for maintaining grant tracking and timely processing and reporting are followed.Coordinators and assists others in the preparation and review of complex grant proposals and contracts relative to grants, in compliance with regulations and applicable federal, state and local laws and regulations.Electronically submits grant (including complex grants) and fellowship applications to external sponsors on behalf of the institution.Coordinates the work activities in conjunction with the Director and Assistant Director.Serves as liaison with external funding agency staff on grant-related administrative issues throughout the life of grant including all submission and post award processes.Identifies grant opportunities, applies for, administers, and coordinates the administration of federal, state and local grant awards in accordance to applicable standards, regulations and guidelines.Reviews external proposal budgets and certifications; ensures compliance with NYU School of Medicine and federal policies and procedures.Coordinates contract, award agreement, and subcontract negotiations with contract specialists and departments administering the award.Allocates award budgets; maintains budgets for programs, including reconciliation and transfers; maintains all official award records.Provides pre and post-award general support; troubleshoots internal and external grant/contract system implementation.Coordinates with department management requests for indirect cost waiver, cost sharing, and other requests requiring administrative approval.Maintains all records for the grant activity in their portfolio.Audits, monitors, and schedules reports of grant activities. Processes transaction corrections, reallocations, and other related activities.Organizes and leads workshops and small group sessions to train laboratory staff in various aspects of research administration.Works with technical staff on system enhancements, and modifications. Identifies and resolves technical and functional problems.Actively participates in local and national professional organizations and user groups to keep abreast of new functional developments and technology.Participates in special projects and performs other duties as assigned.

Minimum Qualifications:

To qualify you must have a Bachelor's degree; minimum of 2 years' relevant experience in a research or an academic environment. Must include experience with scientific grants preparation. Position also requires knowledge and skills in the following areas: Knowledge of grant funding policies and procedures and applicable local, state, federal and School regulations. Ability to communicate effectively, both verbally and in writing. Knowledge of restricted fund accounting principles, procedures, and standards. Skill in the use of personal computers and software applications including database management skills. Knowledge of federal, state and/or community funding sources and mechanisms.Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to provide technical advice and information to staff. Knowledge of current developments/trends in grant proposals.

Preferred Qualifications:

A Master's degree and seven years of grants administration experience preferred. A Certified Research Administrator certificate or other professional relevant certification; proficiency with electronic grant submission systems and sponsor electronic research administration (eRA) systems are preferred. 

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $98,876.80 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here