About the organization A well-established, community-focused financial institution headquartered in the Bay Area, known for its personalized banking services and long-standing commitment to local communities. The organization offers a full range of financial products including personal and business banking, mortgage lending, and wealth management. It distinguishes itself through relationship-based service, local decision-making, and support for regional economic growth through philanthropic initiatives and community engagement. Position Overview: The Senior HR Specialist supports the day-to-day operations of the Human Resources department. This position assists with a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. The role serves as a key resource for employees and management, ensuring that HR policies and procedures are implemented effectively and consistently. Roles and Responsibilities: + Coordinate job postings, candidate screening, interview scheduling, and communication with applicants. + Assist hiring managers throughout the recruitment process, ensuring a smooth and efficient experience. + Prepare and send offer letters, background checks, and onboarding documentation. + Facilitate new hire orientation and support onboarding activities. + Employee Support & Relations + Serve as the first point of contact for HR-related questions from employees. + Provide guidance on policies, procedures, and HR tools or systems. + Escalate employee concerns appropriately while maintaining confidentiality and professionalism. + Help support a positive workplace culture and employee engagement efforts. + HRIS & Records Management + Maintain accurate employee data in the HR Information System (HRIS) and other databases. + Ensure timely updates for new hires, terminations, promotions, and changes in compensation or status. + File and maintain confidential personnel records in compliance with legal requirements. + Benefits & Payroll Support + Assist with benefits enrollment, changes, and inquiries related to health, dental, vision, life insurance, and other programs. + Support annual open enrollment processes. + Partner with payroll to ensure accurate processing of timekeeping, lunch premiums, deductions, and other payroll-impacting changes. + Compliance & Reporting + Ensure HR practices are compliant with federal, state, and local employment laws. + Assist with audits, employee file reviews, and mandatory reporting. + Support workplace safety and leave administration (FMLA, ADA, etc.). + Projects & General Support + Participate in HR initiatives such as performance review cycles, engagement surveys, training programs, and DEI efforts. + Assist in planning and executing employee events, recognition programs, and other HR-led activities. + Continuously identify and recommend process improvements. + Other projects as assigned by management. Qualifications: + Bachelor’s degree in Human Resources, Business Administration, or related field preferred. + 3 to 5 years of experience in a generalist or coordinator-level HR role. + PHR, SHRM-CP, or similar certification a plus. + Financial Services experience a plus. Skills & Competencies: + Knowledge of California HR principles and employment law. + Strong interpersonal and communication skills. + High level of professionalism and confidentiality. + Strong organizational skills with attention to detail. + Ability to prioritize and manage multiple tasks in a fast-paced environment. + Proficiency with HRIS platforms (e.g., ADP, Workday, BambooHR, Cornerstone) and MS Office Suite.   Powered by JazzHR