Job Summary:

The Field Supply Manager plays a critical role in managing the parts department, ensuring optimal inventory levels, and reducing obsolescence. This position leads vendor relationships, parts ordering, and operational compliance, working closely with shop managers and mechanics to support fleet maintenance needs. By developing purchasing strategies and monitoring productivity measures, the Field Supply Manager contributes to achieving key performance metrics, including Scheduled and Unscheduled Maintenance compliance and Cost Per Mile reduction.

 

Essential Job Functions:

Inventory & Procurement Management:

Track inventory movements and adjust inventory levels as needed to align with shop or service truck requirements. Manage inventory to reduce and return obsolescence. Ensure timely and correct parts orders in collaboration with mechanics and shop managers. Develop and execute purchasing strategies and collaborate with fleet maintenance field and shop management to maintain optimal stock levels, conducting monthly spend analysis.

 

Vendor & Supplier Relations:

Build and maintain strong relationships with OEM representatives, national parts vendor sales reps, and local warehouse/store teams to ensure timely and efficient parts availability. Regularly evaluate vendor and supplier performance, addressing discrepancies and ensuring alignment with company standards. Handle parts returns, core returns, and warranty claims efficiently, ensuring accurate and timely processing and tracking.

 

Operational Efficiency & Compliance:

Implement and monitor department productivity measures. Conduct monthly parts audits and contribute to weekly spot counts at locations carrying inventory. Ensure compliance with inventory control procedures and reduce the risk of inventory loss.

 

Parts Ordering & Processing:

Create purchase orders, receive parts, and facilitate parts transfers between shops. Maintain proficiency in industry-specific systems and software to support efficient parts management.

 

Overall Parts Department Performance:

Oversee the performance of the parts department, ensuring it supports the overall fleet maintenance KPIs, including Scheduled-Unscheduled Maintenance and OOS compliance, as well as Cost Per Mile. Train employees in company policies, department procedures, operational safety, and job duties to align with company-wide goals.

 

Training & Employee Development:

Develop, implement, and promote parts training programs to ensure staff proficiency in key operational processes. Communicate daily, weekly, and monthly goals with the Fleet Maintenance Department.

 

Minimum Qualifications:

Bachelor’s degree in business, Supply Chain Management, or related field preferred; equivalent experience in parts management or fleet maintenance accepted. 5+ years of experience in parts management, procurement, or supply chain within fleet maintenance operations. Strong knowledge of Freightliner, Navistar, or comparable class 7 & 8 trucks, 53' dry vans, and Thermoking products. Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and industry-specific systems/software. Excellent communication and leadership skills, with the ability to work closely with OEM reps, vendors, and internal teams. Willingness to work extended hours, to meet business needs.

 

Salary - up to $100,000/year 

**This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand**

 

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