Job Overview/Summary:

The Senior Partnership Finance Officer is a position supporting the Syria Country Program - Partnerships Department - North East Syria. With the overall objective of achieving high quality programming, the main goal of this position is to ensure effective review of partner finance reports and documentation as well as provide support to partner finance staff. The Senior Partnership Finance Officer will support in preparing of IRC internal reports and analysis, payment requests and monitoring of partner financial and accounting systems. 

 

Responsibilities:

Financial Management  

Oversee an effective verification process to partners’ financial reports and supporting documents to ensure compliance with the partnership agreement, donor regulations and IRC policy, providing feedback to partners as necessary and flagging any compliance and financial management issues to IRC management. Ensure high collaboration with IRC program staff by having a system of mutual sharing and review of partners reports and updates. Liaise with partner organizations to ensure completeness, correctness and accuracy of financial reports according PEER system, IRC policies and donors’ regulations.Review and prepare partner cash requests from HQ, ensure a tracking system and matching of advance payments and expenses reported. Support in the booking for partner expenses in the IRC financial system, IntegraLiaise with the Partnerships Finance Coordinator with regards to any financial reconciliation or payment request as necessary.Maintain the bookkeeping and files related to all the sub-awards hardcopies and softcopies, filing all sub award financial records and makes it available for management, internal /external audit, and review.  Ensure that all finance documents are timely/properly filed and archived as per partnership filing system Inform the Partnership Finance Coordinator of any reporting issues to ensure that all partners’ expenses are compliant with IRC and Donors requirements. Support the Partnerships Finance Coordinator to ensure effective partnership finance management, including the timely payments to partners in accordance with partnership agreements, and timely action to resolve any challenges with financial management. Monitor partners’ BvA and spending, in collaboration with program focal point, and proactively work with partners to agree steps to address any issues identified in their spending. Support the Partnerships Finance Coordinator in review partners budgets and surge in budget revision process too when needed.

Program Support & Capacity Strengthening

Provide support in preparation and conduct of financial trainings for partner organizations.  Liaise with partner organizations on regular basis to provide program support in areas of finance. Liaise with IRC programs to ensure the consistency between partners’ narrative reports and financial reports. Provide support to the Partnerships Finance officers/ Assistants and IRC program colleagues on PEERS requirements and procedures.

Monitoring

Lead/Participate financial and general compliance monitoring visits to partner organizations’ offices when needed.    Support in the drafting of financial and compliance monitoring reports and response plans after each monitoring visit when needed.

Other  

Any other duties as assigned by the Partnerships Finance Coordinator

 

Staff Performance Management, Learning & Development

Hire, supervise, and build the capacity of team members in relevant technical and management competencies.Develop and implement remote management capacity building approaches to build the strengths the teams teams in Syria. Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.