Job Posting Title:

Senior Program Coordinator, Experiential Engagement, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jan 31, 2028

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Location:

AUSTIN, TX

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Job Details:

General Notes

Funding for this position is guaranteed for 3 years, renewable based upon availability of funding and work performance.

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.  We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong.  What starts here really does change the world.  For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.  

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Engage partners on- and off- campus in experiential learning with students as part of the Office of Experiential Learning in the College of Natural Sciences. Recruit companies or other external entities to participate in authentic engagement with students in their discipline in existing programs and departmental efforts, as well as creating new opportunities. Support experiential learning events and operations through coordinating event components with external partner involvement, managing budgets, communications, and administrative support as needed. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

Relationship management: Serve as the primary liaison between Office of Experiential Learning and external partners, community leaders, and donors. Recruit and maintain relationships with external entities for authentic engagement with existing Experiential Learning programs and new program development. Coordinate stewardship and donor relations activities for gifts and sponsorships.

Leadership: Form key partnerships with the CNS Career Services Office, CNS Development Office, the Health Professions Office, and Office of Strategic Research Initiatives to identify external program partners and coordinate interactions to enhance student experiential learning opportunities.

Events: Plan and execute small and large-scale experiential events on campus with external partner components, including project planning, budget preparation, event logistics and ordering, and assessing outcomes. Serve as the point person for all Experiential Learning visits, tours, demo requests, and outreach events.

Communications: Develop and maintain a portfolio of marketing materials for each identified program or effort that details engagement opportunities for external partners. Create annual impact reports to share with both internal and external parties. Develop proposals for external partners, foundations, or donors for engagement.

Experiential Learning Team Engagement: Engage deeply as a staff member of the innovative CNS Office of Experiential Learning (ExL) team, participating in team meetings, events, special projects, communications, and day-to-day operations of the ExL office. Contribute thoughtfully to ExL team projects, proposals, and vision.

Other duties as assigned, including supporting special projects and staffing events within CNS. 

Required Qualifications

Bachelor’s degree with minimum of 3 years of industry experience, marketing/communications, and/or experience representing educational programs in higher education to external audiences. Highly effective communication skills. Demonstrated ability to present information in a variety of media to broad audiences. Capable of working independently, while also collaborating with teams across the UT campus. Ability to serve as a college liaison to ensure successful collaboration with internal and external partners.  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree in marketing/communications/business. Degree or minor in life or natural sciences or engineering.  Prior work experience in event planning and coordination. Experience developing marketing or promotional materials including presentations, video and web content. Advanced level of knowledge of Adobe Creative Cloud, Canva, and/or other design software for creation of professional digital and print marketing materials. 

Salary Range

$60,000-$63,000

Working Conditions

Some evening and weekend hours required

May include some travel

May work around standard office conditions

Repetitive use of a keyboard at a workstation

May have to walk up and down stairs

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.