Complete Description:
The Child and Family Services Agency (CFSA) has a requirement for implementing a document management system, consistently primarily of scanning, indexing and storing digitized documents to enable CFSA to efficiently meet its short and long term document management needs through technology integration, cost effectiveness and productivity enhancement. The District is seeking the implementation of a system focused on the proper capture, management, retention and disposition of files as appropriate. Specifically, the development and implementation stage of the document management system shall provide for establishment of life cycle management, version control, change management (check-out and check-in), audit trail, document security, document profiling, and search and retrieval. The Contractor (consultant) shall develop and implement processes for document preparation, designing the taxonomy of existing paper documents to scan, and digitize records and files for ease of retrieval; document retention and accessibility; documents conversion, electronic storage and back up storages, and document shredding. The contractor shall provide a basic roadmap for strategically increasing document management maturity in order to reduce dependence on manual processes and ad-hoc solutions while enabling user-friendly solutions for capturing, managing, delivering, storing, and preserving the documents. The Contractor shall provide training to CFSA staff or representatives on the above processes and the document management system.
Behavior Characteristics:
Ability to work in team in diverse/ multiple stakeholder environment
Skills:
Skill
Required / Desired
Amount
of Experience
Expertise Rating
IBM FileNet P8 Content Manager 4.x and 5.x
Required
3
Years
2 - Proficient
IBM FileNet P8 Business Process Manager 4.x and 5.x
Required
3
Years
2 - Proficient
IBM FileNet P8 API Development experience
Required
3
Years
2 - Proficient
IBM FileNet P8 Records Manager
Required
3
Years
2 - Proficient
Enterprise Content Management System, Web Services
Required
6
Years
3 - Expert
Enterprise Search Engine domain and Enterprise metadata repositories for document classification
Required
3
Years
3 - Expert
Project life cycle activities on development and maintenance projects
Required
2
Years
3 - Expert
SDLC Experience
Required
4
Years
3 - Expert
Experience in Design and architecture review
Required
2
Years
3 - Expert
Client Relationship Management experience
Required
4
Years
2 - Proficient
Bachelor's Degree
Highly desired
PMP
Highly desired