Title:

Job Responsibilities:

1. Administrative support to the Project Team (includes client’s team), duties and responsibilities include but not limited to the following:

Arrange company security and building access cards

Create and manage folders on Project Drive/SharePoint, includes managing of folder access rights

Assist with correspondences and communication with clients

Prepare and maintain various reports as required

Manage the set-ups of functional mailbox

Coordinate and raise IT request tickets for software network/wifi access, office equipment rights, etc

Complete relevant forms that the project called for, keep record and timely update of forms

Reserve of meeting rooms

Manage and organize seating plan

Update of space rental reports (Project space)

Work closely with company’s other offices on project’s matters

Coordinating business travel, e.g booking of flight tickets, hotels, VISA, etc

Arranging LOI (Letter of Invitation) for overseas visitors

Handle overtime (OT excess form) records and sought approvals from the Project Director/Managers

Coordinate purchases and manage services entries for payment of invoices

Organize snacks/meals for events (projects/corporate) where necessary

Assist with expense claims for project leads

To render assistance to another project where needed

2. Project Secretaries Supervising and Admin Support:

To train and supervise a group of project secretaries

Provide mentorship to the project secretaries/junior staff

Provide administrative support to senior management staff where required

Support the Office Manager on tasks as directed

Other ad-hoc duties as assigned

Job Requirements:

Minimum GCE “O” level

At least 8 years of working experience in the related field

A team player who can also work independently

Detailed, meticulous and strong organizational skills

Taking ownership and accountability at work

Able to work in a fast-paced environment

Proficient in MS Office applications