Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Senior Proposal Development Specialist provides pre-award support to faculty and postdoctoral fellows in all aspects of proposal development, including budget development, form completion and submission. A major focus of the position is the preparation of proposal submissions for federal and non-federal funding mechanisms, including complex applications such as program projects and training grants. The Sr. Proposal Development Specialist is responsible for pre-award activities, such as identifying, organizing, facilitating, and submitting the development of new, resubmission, and competitive renewal research proposals for all grants and collaborative opportunities with other institutions. Providing leadership, training, and oversight of the proposal specialist in their cluster, additional duties include, but are not limited to:

Administrative Management of Proposal Submissions

Communicate with Principal Investigators in their portfolio on upcoming funding opportunities.

Track pending proposals and communicates details on the deadline to JORA leadership.

Obtain RFA, Program Announcement, RFP, and other solicitations, and highlights the terms, conditions, application guidelines, eligibility, and format to ensure that application addresses all items listed.

Provide high-touch customer service to ensure proposals are submitted on-time and that they meet the sponsor and university requirements.

Collaborate with other institutions or organizations to obtain necessary documentation for consortium arrangements.

Organize and coordinate the compiling of the biosketches and Letters of Support, and then provides a review to ensure all documents are compliant, helping to create eRA Commons user accounts if needed for the proposal.

Complete the internal routing request in GU-Pass, and then tracks the proposal through the internal routing process, and ensures Study Specific Disclosure Forms (SSDFs) are completed by all key personnel.

Provide checklists and templates to the Principal Investigator to ensure the submission is as organized and efficient as possible.

Development of the Proposal Budget

Work with the Principal Investigator directly to create the proposal budget by calculating personnel salaries and fringe, capturing all non-personnel costs and ensuring F&A costs are accurate.

Compare the sponsor budgetary requirements with the draft budget to ensure it is compliant, providing support on the development of the budget justification.

Work with subrecipient institutions on the development of their budget, ensuring it coordinates with the direct cost limits set by the PI.

Identify cost sharing requirements and provide cost share budget as needed for letters of support and/or cost sharing approvals.

Work as a subject matter expert for budgetary questions.

Leadership & Training Support

Support individual professional development activities, including the onboarding of new proposal specialists across the clusters.

Present at workshops to train faculty and staff and disseminate information about sponsor and university policies and procedures for obtaining and managing grant and contract funding.

Lead additional projects or initiatives to promote additional training opportunities, such as the development of online/Zoom trainings.

Promote team orientation and excellent customer service in a demanding, deadline-driven environment.

Post Submission & Other Activities

Provide assistance with Just In Time requests, including the development of Other Support, routing Other Support through GU-Pass and/or DocuSign.

Assist with the development of proposal development templates, including Facilities, Resource Sharing Plan, etc.

Update and maintain SOPs as federal sponsor requirements change, developing training materials as needed to communicate changes in federal proposal development policies.

Meet with Principal Investigators one on one to discuss research interests and potential funding opportunities, and create Pivot funding searches if requested.

Work Interactions

The Sr. Proposal Development Specialist reports directly to the Cluster Research Administrator.  The Sr. Proposal Development Specialist works closely with other staff members in their cluster, across the proposal specialist roles within JORA, and other collaborating offices to ensure that proposals are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines.

Requirements and Qualifications

Bachelor's Degree; Master's Degree preferred

Expertise in electronic grants submissions through Grants.gov and other electronic portals

3-5 years of experience in academic research administration and budgeting experience in Excel

Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals

Flexible and adaptable to accommodate ongoing changes to internal and external policies

Capacity for managing an extremely high volume of proposals and juggling multiple deadlines at once

Ability to work quickly and effectively under pressure

Excellent verbal and written communication skills, organizational skills, and ability to function in a fast-paced academic setting

Proficient with software products including Excel, Adobe Professional and Docusign

Experience in academic research administration and familiarity with post-award financial management

Certified Research Administration (CRA) or Certified PreAward Research Administration (CPRA)

Work Mode Designation

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.