**9461BR** **Position Title:** Senior Staff Assistant **Organization:** NTID STEM Academy/Transition **Job Responsibilities:** Departmental Administrative Support / Administration Support: Provide direct administrative support to the Department Chair of STP. This includes but not limited to: managing calendar and meeting requests, purchasing instructional materials and supplies, arranging domestic and international travel, reconciling travel expense reports, and other duties as assigned. + Managing administrative office support for the STP Department + Scheduling meetings as needed; taking and disseminating meeting minutes as needed, and reserving meeting rooms + Confidential calendar management with both internal and external participants, preparing meeting materials, scheduling interpreters and managing additional logistics needed for meetings and related activities. + Confidential calendar management with both internal and external participants, preparing meeting materials, scheduling interpreters and managing additional logistics needed for meetings and related activities. Provide clerical support to the department including telephone support, general word processing, photocopying, filing, and distributing mail + Respond to students, parents and community inquiries regarding the program + Travel arrangements for the Department Chair and associated parties as needed. This includes all aspects of the travel – registrations, flights, hotels, care rentals, and reconciling trip expenses (TERs) + Collaborate with Human Resources, Accounting/Payroll, shipping/receiving, NTID facilities services (keys, office moves, etc.) + Maintain front desk operations and coverage, arranging for maintenance and servicing of equipment, accepting deliveries and packages and greeting visitors Finance and Budget Administration: + Meet monthly with Department Chair to review and approve departmental budget + Management of assigned department procurement cards, and monitoring monthly approvals and cards’ limit + Utilize the Oracle system to print out monthly budget report to reconcile department’s budget. + Reconciliation of monthly expenses, procurement card statements including all receipts and supplemental documentation + Maintain all documentation for departments’ monthly statements as part of monthly reconciliation + Compete PCMs and Journal Entries for assigned departmental account. Collaborate with other NTID departments on completing journal entries as needed + Management of all HUB, FMS, Digital Den, Dining Services, Housing Operations related chargeback invoices and all other related charges + Manage department’s purchase orders and vendor set up including confirmation of delivery and submission to A/P for payment Office Operations: + Maintain front desk operations and coverage + Collaborate with Facilities Management to arrange for maintenance, accepting deliveries and packages + Arrange for servicing of equipment and process the yearly equipment inventory + Order and coordinate supplies for the department + Provide friendly and welcoming atmosphere to all Human Resources: + Process adjunct, overload and summer faculty contracts + Process temporary staff contracts – Datrose + Student employment hiring – create job descriptions, posting, hiring, and onboarding + Supervise Office Assistants (2-3) + Utilize Kronos to track and sign off student employees Other duties as assigned **FLSA Category:** Non-exempt **Requisition Number:** 9461BR **College/Division:** National Technical Institute for the Deaf **Required Application Documents:** Cover Letter, Curriculum Vitae or Resume, List of References **Employment Category:** Fulltime **Additional Details:** In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. **Required Minimum Education Level:** Associates or Equivalent Experience **How To Apply:** In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. **Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :** 114H **Required Qualifications:** + Associates degree or higher + 2+ years’ experience administrative support or related experience + American Sign Language proficiency of intermediate or above, or willingness to learn + Proficiency in Microsoft Office Suite, Google Suite, and Zoom + Experience working abroad or in a multicultural environment with diverse language needs + Excellent interpersonal skills, customer service and sensitivity to cultural differences + Ability to prioritize and multitask various projects and deadlines + Ability to handle highly confidential information in professional manner and according to FERPA + High degree of organization skills and detail oriented + Maintain productivity with frequent interruptions + Ability to work collaboratively with other staff assistants within NTID and campus partners + Ability to adapt to using new technology and systems for business operations **Preferred Qualifications:** • 2+ years’ experience with Oracle or similar business operations software • 5+ years’ experience in a professional or academic setting **Department/College Description:** Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few). **What do we believe at RIT?:** Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few). **Work Location:** Henrietta Campus — 100% **Job Summary:** The Senior Staff Assistant will report directly to the Department Chair of the Summer Transition Program/STEM Academy (STP) and work collaboratively with other members of the department to provide direct support for students in the program. This position will balance responsibilities related to department operations: recordkeeping, financial and budgetary process, human resources process and facilitate communication between other departments. **Hourly/Salary Minimum:** 16 **Hourly/Salary Maximum:** 25