Job Posting Title:

Senior Student Program Coordinator - Office of Admissions

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Hiring Department:

Office of Admissions

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Dec 20, 2024

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Position Duration:

Expected to Continue Until Aug 31, 2027

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Location:

DALLAS, TX

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Job Details:

General Notes

Must be eligible to work in the United States on a full-time basis for any employer. This position is scheduled to end on August 31, 2027, with continuation in successive years possible beyond August 31, 2027 depending on funding, workload, and job performance.

Purpose

The STARS Network Program Coordinator supports the team through coverage of recruitment in designated rural counties through application workshops, high school visits, college fairs, and other designated events. This position is grant-funded by an entity external to the university and therefore contingent on continued support throughout the duration of the appointment.

Responsibilities

Outreach Activities and Planning:

Participate in STARS network planning meetings.Plan and organize all STARS Network specific recruitment eventsAssist the Center Director in budget tracking, purchasing, and monitoring performance metricsRepresent the university at multiple regional recruitment events, panels, and meetings throughout the state of Texas, including some trips to Austin, TX.Cultivate relationships with rural high school and community college counseling staff.Provide personalized outreach to rural prospective students and families.Oversee the STARS Network Ambassador program, including recruiting, retaining, and a plan of action for all ambassadors

Assessment and Reporting:

Assist in evaluating program performance and providing feedback to ensure continuous improvement.Assist in the assessment activities for recruitment efforts in assigned territories.Collect, review, and report on territory, program, event, prospect, and service metrics.Provide synthesized assessments to senior staff and other stakeholders.

Vehicle operation and maintenance:​​

Extended and ongoing travel to recruitment activities using a university vehicle.Fulfill administrative needs.Research and plan for routes.Ensure that the vehicle is always fueled and ready for use.Arrange for vehicle repairs as needed.Keep mileage records and repair records up-to-date.

File Review, Evaluation, and Application Support:

Assist in the evaluation of applicants for admission.Support the file review activities of the Recruitment team to ensure timely and accurate processing. Respond to student and parent application and enrollment inquiries.

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Required QualificationsBachelor’s degree in a related field.2-3 years of experience in university admissions or recruitment.Valid Drivers Texas Driver’s License.Strong organizational, analytical, and communication skills.Proficiency in using CRM systems and data analysis tools.Ability to travel for weeks at a time and represent the university at various events.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsBilingual in English and Spanish.Commercial Driver’s License.Knowledge of and sensitivity to issues surrounding rural communities.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$55,000

Working ConditionsOffice environment with regular travel to recruitment events.Use of personal, rental, or university vehicles for travel.

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.