Job Title: Service/Project Coordinator
Location: Calgary Alberta
We are innovative, customer-centric, professional, and our goal is to provide exceptional service for our customers. We are looking for a detail-oriented Service and Project Coordinator to support our Calgary branch with a focus on safety, continuous improvement, relationship building, communication, strategic thinking, and profitability. Maintain a strong working knowledge of all industry standards and practices as well as the company’s products and services.
Responsibilities:
Payroll prep/confirmation for head office. Ensuring field staff have submitted all necessary ADP requests and noted any timecard changes. Communicate any special exceptions for afterhours work. Accounts payable – Answering any questions AP has, preparing vendor invoices for approval, checking invoices against PO to ensure accuracy, communicating any vendor discrepancies, ensuring all invoices are received to jobs in a timely manner, creating new POs for field & office staff, receipt filing/reporting Accounts receivable – Assisting in account collections, all internal PJC & OE invoicing, preparing batches for approval & posting, Contract review to ensure we meet all necessary requirements for invoicing, running CC for retail customers Build commercial PJC jobs after PM/Sales approval, ensuring costs are properly received, notifying management of any discrepancies, meeting with sales to ensure all proper documentation has been collected, confirming quotes match figuring sheets & ensuring process is followed to avoid unnecessary delays Residential PJC’s – Schedule/Coordinate/Dispatch all residential projects; Building new PJC in Sage once PM approves, entering all sub-contractor time after PM approval, invoice prep & final invoicing, entering materials used, ensuring job matches estimated costs & rev, notify project manager of any discrepancies, revising jobs in PJC as needed, Dispatching sub-contractors All data entry for OE: Technician hours, inventory parts, job related PO’s, description of work completed, ensuring customer PO is on all orders/site contact noted/site address correct, ensure customer accounts are in good standing Inputting new orders that come from service calls Attend all monthly meetings that are required for the position, these could be daily, monthly etc. Responsible for ordering office supplies for the branch location and picking up the orders when necessary Reception duties such as answering incoming calls and dispatching them
Required Knowledge, Skills, and Abilities:
Minimum 2 years’ experience as a Project Coordinator Minimum 2 years’ accounting experience Valid driver’s license with reliable transportation Independent work capability. Proficiency with Microsoft Windows (excel, word, power point) Ability to effectively present information and respond to questions from groups of managers, clients, customer, and the general public. Adaptability to a changing work environment
Come work with us!
We offer:
Competitive base salary. Competitive and comprehensive benefit package Growth opportunities. Pension Plan Ongoing training. Positive work environment. Stable, growing company.
We pride ourselves on our excellent company culture, our very clean and safe working environment, and our commitment to continue being an equal opportunity company and hiring a diverse work team.
To apply please send your resume directly to hrcanada@doorsystems.com
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.