How you move is why we’re here. ®
Now more than ever.

Get back to what you need and love to do.
The possibilities are endless...
 
Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.
 
If this describes you then let’s talk!
 
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Work Shift

Compensation Range

The base pay scale for this position is $47,000.00 - $71,750.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

Responsibilities

Meeting Planning

Facilitate organizational and department-related meetings and events i.e. Fellowship Interviews, Visiting Professor Series, Distinguished Guest Lecture, Visiting physicians, Fellow alumni reception, special meetings and events.Scheduling and documenting program related meetings (Clinical Competency Committee and Program Evaluation Committee Meetings)Submit documentation to maintain CME accreditation for Grand Rounds, Journal Club, etc.Assist in preparing presentations for physicians for in-house, regional, national, and international professional meetings and courses.

Faculty and Fellows Program

Work closely with Academic Training Department to coordinate the fellowship programs; specific responsibilities of the Assistant Coordinator include the following:Track and manage required information and keep records for all academic activity, including annual conferences, grant applications and accountsMaintain Fellow and Resident onboarding checklists, and coordinate orientation schedules and tasksCoordinate annual fellows' alumni dinner, welcome receptions, orientation for new fellows, graduation dinners and other events related to the fellowship programsManage supplies, office space, travel reimbursement, and other admin items for FellowsSubmit and track reimbursement requests for fellows, residents, and attendings as needed and ensure appropriate funding sources and timely reimbursement to requestorsFacilitate completion and submission of evaluations and reports on FellowsCoordinate fellowship and residency applicant interview days, maintain applicant files, and coordinate submission of applicant ranking listsCoordinate meetings and visits of faculty recruits and other academic visitors (e.g., visiting professors, traveling fellows, rotating fellows, etc.), including but not limited to travel accommodations, host assignment, application process, visitor schedule, and applicable accessAssist in collecting information and creating material related to the fellowship programs (e.g., Credentialing, Fellowship brochure, grants, fellowship program evaluations etc.)Responsible for vacation lists and addressing coverage issuesAssist in Internal and External Reviews of Program and ACGME Site visitsCollect scholarly activity and prepare program evaluation reports.Support onboarding and offboarding of Fellows including collecting keys and ID'sAct as a liaison between fellows / residents and hospital administration

Administrative

Perform other duties as assigned and required by the Senior Manager, Fellowship & Education Directors, and Service Chiefs, including but not limited to support for clinical and operational initiatives with impact on traineesCreate and maintain call and ACC coverage schedules and notify appropriate teams in a timely fashionCoordinate calendars to include scheduling and coordinating meetings and/or conferences for the service linesPrepare memos and correspondence on behalf of services/fellowship programsCoordinate Fellows and Residents rotationResponsible for incoming and outgoing mailCoordinate Fellows travel arrangementsTravel arrangements and reimbursement for Guest SpeakersRotating Fellows and resident's prep / set-up (e.g., credentialing, badge, scrubs, etc.)Coordinate Fellowship and service-specific weekly/monthly, yearly meetingsPost and Forward Job Opportunities for FellowshipAddress space / maintenance issuesPrepare and oversee all reimbursements for FellowsOrganize Conference Room schedulesManage and maintain various service accounts and service fundsSupport Research staff as needed, including onboarding and offboarding

Requirements

Bachelor’s degree preferred3-4 years’ experienceSuperior oral, written and non-verbal communication skills; ability to forge and maintain strong professional relationshipsProficiency with MS Office is required, including Word, Excel, Outlook, and PowerPointAbility to prioritize and handle multiple tasks simultaneously, often under a deadline and in a fast-paced environmentSelf-motivated, detail-oriented and pragmatic; a team player who is analytical and solution-focusedAbility to prioritize issues, resolve conflicts and communicate with all levels of the organizationStrong problem-solving skills and ability to work independentlyMust possess ability to learn new software tools & systems as required on the jobAbility to manage deadlines, prioritize tasks, and work both independently and collaboratively.Ability to work in a fast-paced environment.

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.