Position: Showroom Administrative Assistant 

Location: Costa Mesa, CA

Position Reports to: Area Sales Manager 

ABOUT THE SHADE STORE® 
At The Shade Store, we have handcrafted the finest Shades, Blinds, and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate individuals to join our team and deliver the finest custom window treatment experience. Our team is expanding, and there has never been a more exciting time to be a part of it. 

POSITION SUMMARY: Showroom Administrative Assistant 
At The Shade Store, we simplify the custom design experience for our customers. As a Showroom Administrative Assistant, you’ll play a key role in supporting Design Consultants by managing appointments, maintaining showroom standards, and ensuring excellent customer follow-up. This position is ideal for those who are organized, proactive, and passionate about project management, customer service and design.   

WORK ACTIVITIES AND TASKS 

Customer Engagement: 

Support Design Consultants with customers by gathering project details and relaying information to the assigned Design Consultant.  

Respond to customer inquiries via various channels and provide timely responses. 

Engage with customers to provide them with product collateral and materials.     

Confirm customer’s appointment details to ensure the customer is clear on what to expect during their appointment. 

Engage with the customer to define and provide clarity to the project process, current state and next steps.    

Set up and manage appointments for design consultations, ensuring accurate scheduling and timely follow-ups.  

Administrative Support:  

Coordinate Consultations (SR + Virtual) as well as support In Home Visits to ensure proper showroom coverage.  

Follow up on rough/final quotes to customers to ensure quotes are opened and any outstanding questions answered 

Collaborate with Design Consultants on their sales pipeline to identify the support needed.    

Monitor the status of orders placed to ensure the product is on site for installation.   

Support market events/training as a project coordinator.   

Available as a resource for the Area Sales Manager to collect and collate information.   

Showroom Operations: 

Collaborate with the Area Sales manager to ensure schedules align with business needs.  

Support daily showroom operations by maintaining a clean, welcoming environment.   

Play an active role in merchandising updates, product launches, and showroom design enhancements. 

Ensure all showroom displays are fully operational and effectively showcase products.  

Provide flexible support for showroom coverage as needed across the market.   

Monitor and maintain stock levels of swatches, showroom materials and marketing collateral.   

Maintain open communication with the team to support operational efficiencies and ensure seamless showroom operations.   

CORE SKILLS 

Team Oriented: Collaborating effectively with colleagues to achieve common goals and maintain a positive, supportive team environment. 

Effective Communication: Clearly conveying information to ensure understanding and foster collaboration. 

Customer Service: Going above and beyond to understand and exceed customer expectations at every touchpoint. 

Project Management: Organizing and executing tasks efficiently to meet deadlines and deliver successful outcomes. 

Prioritization: Identifying and focusing on the most important tasks to maximize productivity and impact. 

Attention to Detail: Managing multiple tasks with accuracy, ensuring customer information, appointments, and orders are handled meticulously. 

Time Management: Effectively balancing tasks such as administrative duties, customer follow-ups, and showroom operations to meet deadlines. 

Adaptability: Adjusting quickly to changing priorities, customer needs, and showroom dynamics. 

Problem-Solving: Identifying challenges and proactively finding solutions to ensure smooth processes and customer satisfaction. 

MINIMUM QUALIFICATIONS 

Experience: 1-3 years in retail, sales, project management or customer service with a focus on a high-end experience.  

Skills: Proficiency in Microsoft Outlook, Teams, and CRM systems (Salesforce, NetSuite, etc.) is preferred. 

Education: Associate’s Degree in a related field preferred or equivalent experience. 

WHY WORK AT THE SHADE STORE® 

We aim to create a company culture that is rewarding, enjoyable, and offers continuous opportunities for growth. If you are dedicated, use good judgment, and have a positive attitude, the sky is the limit. We offer numerous perks and benefits, including: 

Highly competitive salary 

Medical Benefits 

401k Availability 

$100k Life Insurance & Short-Term Disability Coverage provided at no charge 

Participation in various charities and local events 

THE SHADE STORE offer is contingent upon: 

Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date 

The hourly non-exempt range for this position is $29-$33/hour, commensurate with experience. 

The Shade Store provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

ABOUT US: Visit our website at The Shade Store Careers to learn more about The Shade Store and our career opportunities.