CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

For more information, visit cimmyt.org.

CIMMYT seeks an outstanding, Administrative Assistant to assist the CIMMYT-Senegal Office Coordinator on essential administrative and financial support to staff to ensure the efficient operation of CIMMYT-Senegal office.

This position will be based in Thies, Senegal.

Specific duties:

Administrative and finance: Manage office operations such as scheduling appointments, and handling correspondence. Maintain office supplies and equipment, ensuring efficient day-to-day operations. Manage Local and International travels and Logistics Coordinate Customs Clearance Manage the signature of the Stand Material transfer Agreements (SMTAs) between CIMMYT and partners Inventory Management Coordinate Office Supplies Procurement Coordinate/schedule Visits within and out of Senegal Ensure document Filing and Archiving Plan and coordinate events: meetings, workshops, conferences, etc. Records all cash in office, petty cash, and bank transactions on excel format using the correct codes and forward to Finance Officer for review. Performs any additional tasks as assigned by the supervisors. Human Resources: Maintain and organize employee records, including personal details, job titles, and compensation information. Ensure all HR files and records are up-to-date and accurately filed. Prepare and manage HR-related correspondence. Assist in drafting and posting job advertisements on various platforms Review resumes, screen applications, and schedule interviews. Coordinate the onboarding process for new hires, including preparing orientation materials, arranging workspace, and facilitating initial training. Help with casual labor payroll processing and ensure accuracy in timesheets and salary calculations. Assist in maintaining workplace safety standards and compliance with health regulations. Other administrative responsibilities: Assisting in the planning and forecasting of inventory needs. Support the fleet Management. Any other activity as required by the supervisor.