POSITION SUMMARY:
The Sourcing Officer, Indirect Category reports directly to the Director, Supply Chain and supervises the strategic sourcing functions of the assigned operating supplies and equipment products / services categories.
He / She proactively conducts market, supplier, and product research for the assigned commodity categories to analyze product’s internal and external environmental impact, cost drivers, trend, potential issues and risks. With knowledge and expertise, develops sourcing strategy for the commodity to ensure consistent supply of quality products at the best possible pricing for the Company and guard against potential risk / supplier issues. He / She continuously improves and re-evaluates sourcing activities of the categories, develops strategic partnership with highly capable suppliers, and represents the company in all dealings and negotiation with the suppliers. Conducts and evaluates scheduled market list bidding, leads the pricing negotiation and recommends suitable suppliers.
PRIMARY RESPONSIBILITIES:
1. Conducts and monitors the assigned commodity market research, analysis and trend projection.
2. Develops sourcing strategy for the assigned commodity to ensure consistent supply of the quality products at the best pricing and guard against potential supply issues/ risks.
3. Manages all supply contracts and establishes a contingency plan for core products.
4. Facilitates new product roll-outs or changes in a timely manner.
5. Operational Sourcing
5.1. Conducts the sourcing of the assigned operating supplies and equipment categories according to the corporate policies.
5.2. Gathers and clarifies sourcing requisitions users.
5.3. Searches for potential and qualifies suppliers for new products request.
5.4. Prepares and issues Requests for Quotation (’RFQs’).
5.5. Evaluates quotations and negotiates prices and purchase terms
5.6. Compares and prioritizes vendors based on set criteria.
5.7. Communicates the bidding results to requestors.
6. Market List
6.1. Conducts Market List items bidding with at least 3 suppliers as per the corporate policy on a monthly basis. Price term / validity may vary according to categories.
6.2. Evaluates the bidding of market list items and performs price and terms negotiation (price, lead time, quality) for the best products and service as per the Company standards.
6.3. Sources for alternative suppliers when market list products are not available and upon miscellaneous hotel requests.
7. Item master and Purchase Order Agreement
7.1. Regularly creates, updates, and reviews item master data in the system for the assigned categories to be accurate/ up-to-date on a timely basis.
7.2. Performs item master cleansing list and coordinates with Material Management as per the specified schedule interval.
8. Process Improvement and cost saving activates
8.1. Identifies items that can be standardized for the Company in order to leverage on volume purchase and generate cost-saving.
8.2. Continuously searches for new products, technologies or methods for potential savings.
8.3. Tracks and quantifies cost savings and other benefits to be communicated back to property.
8.4. Works closely with SC Logistics/Warehousing to facilitate smooth flow of centralized operation supplies and equipment distribution model.
8.5. Responsible for all documentation retention related the market list bidding, product sourcing, and requestor complains.
MAIN CONTACTS:
Internal Communication:
1. Buyers, Sourcing team, BUs, F&B and OS&E leads
2. Hotels- Nobu, NUWA, Hyatt
3. Requestors, IT team, Financial Controller (FC), General Manager (GM)
4. Finance / Accounting team
5. Internal Audit
6. Hotel Operations team
7. Legal
External Communication:
1. Vendors
2. Service Providers
KEY PERFORMANCE INDICATORS:
1. Cost Savings Initiatives
2. Product sourcing in a timely manner
3. Accuracy, attention to detail and meeting deadlines are all required skills.
4. Compliance with P&P- Open PRs report monitoring, for both online and offline PRs.
QUALIFICATIONS:
I. Experience
1. Three (3) years of progressively responsible work experience directly related to the duties of the position.
2. Diversified background with significant exposure to Supply Chain management and strategic sourcing
3. Hotel Food and Beverage background is a plus.
II. Education
Bachelor’s Degree in Business or Supply Chain. MBA is preferred.
III. Skills / Competencies
1. Demonstrates strong strategic thinking, negotiation, analytical and coordination skills. Ability to solve practical problems, resolve conflicts and deal with a variety of concrete variables in situations where only limited data exists.
2. Ability to interpret a variety of instructions furnished in written, oral, diagram or scheduled form.
3. Demonstrated ability to lead teams through new business processes.
4. Strong analytical skills, with keen understanding of relevant project cost drivers.
5. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited data exists.
6. Experience forecasting in a consumer products environment utilizing Birchstreet based products.
7. Good understanding in hotel operation and casino business.
8. Advanced Excel skills (v-lookups, pivot tables, etc.)
9. Excellent oral, written and presentation skills.
10. Flexible and responsive to change.
11. Sourcing and purchasing experience.
12. Proficiency with Microsoft Office Suite of products
13. Financial understanding
14. Time management skills
IV. Other Attributes
1. Commitment to delivering excellent customer service.
2. Works well under pressure.
3. Passion for excellence, innovation and drive for results.
4. Motivates, coaches, inspires, empowers and fosters teamwork among team members
5. Develops self and others
6. Leading the change for continuous process improvement
7. Demonstrates integrity
8. Leveraging diversity
9. Achieves agreed objectives and accepts accountability for results.
10. Adheres to and supports the company’s vision and values.
11. Constructive relationships are built with team members, customers and suppliers.
12. Demonstrates positive attitude.
13. Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit / Function.