Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Position Summary

We are looking for a service-minded Spanish speaking administrator with experience in fleet management. As part of the Colleague Services Fleet Team the Spanish speaking Car Fleet Coordinator will manage our leased company cars and support our colleagues with company car related enquiries via our case management system. Our priority is Colleague Experience through the timely and accurate resolution of cases and ensuring the mobility of our colleagues with company cars.

This is an office-based role with responsibility for managing company cars, liaising with leasing companies, acting on requests to supply newly hired staff with suitable company cars, and checking and verifying relevant documentation.

The role will report directly to the Supervisor, Colleague Services Fleet Management EMEA, and will typically be looking after colleagues’ needs in 2-4 countries across EMEA. Some home working will be possible, 1 or 2 days a week.

Key Responsibilities

Provide excellent support for company car eligible colleagues, by answering inquiries via our case management system, ensuring accurate and timely responses, in adhering to Service Level AgreementsManage company car contracts with external suppliers (leasing, long term rentals)Coordinate with leasing companies to process car orders in line with company policyCoordinate the provision of company cars to new hires, including arranging delivery in time for job startMaintain accurate reporting, records, and filesProvide data reports, audit the quality of the data and drive data clean-up where data is not in compliance with our standardsEnsure correct taxation of company cars, by providing accurate data to the Payroll teamEducate and advise colleagues with company cars, to ensure compliance with established policies and proceduresSupporting the full lifecycle of each company car allocation, including: obtaining drivers licence, sourcing the vehicle, arranging delivery, arranging insurance, and responding to maintenance and repair needsReview, check and approve company car related invoicesEnsure compliance with company guidelines and local legislation.

Requirements

Minimum 2 years’ experience working with either car fleet management, car rentals, car sales or other administrative vehicle management workFluency in English and Spanish (business level)Excellent customer service and organisational skillsStrong computer literacy - proficient in Outlook, Word, ExcelProfessional, approachable and with the confidence to say No where neededProven ability to interact successfully with varying levels inside and outside of the organisationHigh attention to detail and able to work with a high level of accuracy.

What We Offer

A growing, friendly and supportive teamA responsible and varied roleContact with a wide range of colleaguesAnnual bonus
 

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. A one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Apply today! http://jobs.thermofisher.com