The Office of the Executive Vice President and Provost at the University of Virginia is seeking a Special Assistant/Senior Special Assistant to provide a wide scope of support activities for pan-University academic and research initiatives, including projects associated with the University’s Grand Challenges. These initiatives bring together faculty, staff, and students from multiple schools and disciplines to work together on complex challenges. The person selected for this position will work with the Vice Provost for Pan-University Initiatives (VPPUI) and other leaders within the Provost’s Office and across the University. They will serve as a key staff member who will work closely with the vice provost, faculty leaders, and operational units to help design, launch, manage, and track an evolving portfolio of projects funded through Grand Challenges and other pan-University initiatives. They will act as a liaison for the vice provost to internal and external groups, offices, and constituents.

Anticipated duties include:

Providing high-level professional support in administration, operations, and management of a wide variety of pan-University projects.Assisting in planning, executing, and monitoring projects, including taking a lead role in creating timelines, identifying milestones and deliverables, anticipating needs, and managing to deadlines.Performing research on special projects or decisions, involving policies and practices, both within UVA and other institutions, consulting with provost office staff and with other offices across Grounds.Monitoring project budgets that are maintained by individual projects or by the provost office financial team.Planning, leading, and facilitating project team meetings, including the collaborative development of meeting agendas and materials.Ensuring that information about projects is collected, synthesized, and prepared for briefings, presentations, and reports.Assisting with project communications, including drafting internal communications, briefings, and reports and working with communications staff to provide content and guidance on strategy.Serving as a liaison and facilitator between project leaders and other administrative offices.Collaborating with colleagues within the Provost’s Office and across Grounds.In addition to the above job responsibilities, other duties may be assigned.

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Minimum Requirements

Education: Bachelor's degree.Experience: At least four years of relevant experience or Master's degree with at least one year of relevant experience. Relevant experience may be considered in lieu of a degree.Must be comfortable working on a broad array of projects at various stages of development; have excellent writing skills; the ability to be resourceful, prioritize requests, and take initiative when appropriate; experience managing projects; proficient knowledge of Microsoft Office Suite and adaptability to new technologies; and prior experience working in an executive-level setting, preferably at a higher education institution.

Preferred Qualifications

Bachelor’s degree with at least seven years of relevant experience or a Master's degree with at least two years of relevant experience.

About the Position

This is an exempt-level, benefited position. For more information on benefits, visit UVA benefits. The position level will be determined by candidate's experience and qualifications.

This position is located in Charlottesville, VA, with the opportunity for a hybrid working schedule. For more information about UVA and the Charlottesville community please visit UVA Charlottesville and Beyond and Embark. 

The anticipated start date is January, 2025. Anticipated Hiring Range: $85,000.00 - $105,000.00, commensurate with education and experience. This is an exempt level, benefited position.

This position will remain open until filled. Review of applicants will begin January 6, 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:  

Please apply through the UVA job board and search for R0067851. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents: 

CV

Cover letter

Contact information for three professional references.

Applications that do not contain all the required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter.  

  
PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.