JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Special Projects Coordinator

Responsibilities

Coordinate and manage special projects within Integrated Facilities Management, ensuring smooth execution and timely completion.Work closely with different teams within the organization to gather project requirements, align on objectives and foster collaboration.Coordinate and manage the invoice process in partnership with finance, ensuring accuracy, timely submission, and adherence to billing guidelines.Manage relationships with service providers to ensure seamless delivery and adherence to reimbursement timelines.Support accounts payable (AP) by processing and reconciling invoices, resolving discrepancies, and maintaining records.Collaborate with the facility management team to manage invoice workflow, ensuring proper documentation and adherence to budgetary requirements.Prepare presentations and reporting materials, including business reviews, on a regular frequency to update clients and key stakeholders on account performance.Perform other duties as assigned, demonstrating flexibility and adaptability to meet the evolving needs of the team and organization.Collaborate with relevant stakeholders to establish efficient data collection, tracking, and reporting systems to monitor costs, reimbursement status, and vendor performance.Meet or exceed site Key Performance Indicators (KPI’s); monitor Service Level Agreements (SLA’s) monthly to identify potential challenges and plan corrective actions accordingly.

Qualifications

3-5 years in business administration, facilities management or a related field.Proven experience in project coordination and administration, preferably in a similar role.Strong knowledge of billing processes and understanding of financial concepts and cost analysis to effectively streamline client reimbursement, parts ordering expenses and supplier spend.Familiarity with accounts payable (AP) procedures and systems.Excellent organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other relevant software applications (CMMS).Strong analytical and problem-solving abilities, with the capacity to identify and resolve issues proactively.Strategic thinking that involves analyzing market research, studying industry trends, and contributing to the organization’s long-term goals and objectives.Effective communication skills, both verbal and written, to interact with various stakeholders.Ability to work independently and collaboratively within a team-oriented environment.Flexibility to adapt to changing priorities and meet deadlines.

Location:

On-site –Dallas Fort Worth, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.