The Position:

Specialist, Accounts Payable is responsible for the efficient management and prioritization of accounts payable tasks to ensure compliance in AP Service Level Agreements. Accurate processing and monitoring of invoices and credit notes, in line with tax, legal requirements and BI internal guidelines. As well as on time execution, review, and follow-ups of all Accounts Payable reports.

Duties and Responsibilities:Adherence to Accounts Payable SLA's, ensure 100% of invoice posting and handling of My Service and JIRA tickets (processing and allocation).Responsible in providing end of day status (invoices and tickets)Responsible in mailbox monitoring (email handling, responding to queries, Vendor Unknown Company Code handling and PDF mailboxes (error folder monitoring).On time execution, review, and follow-ups of all AP reports:Ageing ReportBlocked ReportVendor Debit Balance ReportGRIR ReportDuplicate reviewTermination reportApproval queue monitoringEnsure on time payment proposal review.Review of exception listMonitor Outgoing Payment Control (OPC): (ACH, Wire, Return, Rejected)Monitor returned/rejected payments and take proper action.Proper handling of urgent payment requestsProper handling of refund payment-vendor confirmation from O2CProper handling of request for reversal/refund transactionsProper handling of issue that requires investigation to provide root cause analysis. Involvement in training to new employee/s: work shadowing and side-by-side processingInvolvement in audit support (e.g. validation of vendor balance confirmation per BI's books; providing sample documents).Involvement in BCM (Business Continuity Management)Drive team huddles including the preparation of minutes of the meeting.Ensure on time completion of LOS (Learning One Source) trainings including enrollment if any to internal/external trainings.Build relationship with stakeholders/business partners.Build relationship with other S2P teams.
Requirements:Bachelor’s degree in business finance or similar course.1-2 years of professional experience in the accounting/finance areaLanguage skills: English (fluent) and/or other languages required depending on the area of responsibilityBasic accounting knowledge, preferably in the Accounts Payable areaUnderstanding/knowledge of end-to-end S2P processes and/or Expense ProcessesExperience in issue resolutionGood communication skillsBasic project management skillsAbility to learn new topics quickly and to transport knowledge to others.Experienced in an international environment with international clients and/or an international teamExcellent prioritization ability and time managementAbility to adapt easily and can work in pressured environment.Microsoft Office: Basic knowledge Word/Excel/PowerPointBasic SAP FI-MM and Accounts Payable interfaces

 

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