The Employment Screening & Compliance Specialist supports review of pre-employment and post-employment activities including background checks and I-9 compliance. The Specialist will engage in our interactive decisional background consideration and make decisions with regard to disposition. They may also assist in resolving cases related to the I-9 verification processes. The Specialist will be utilizing decision making that aligns with company policies and legal requirements.

Key responsibilities include reviewing background check results, communicating with candidates to address discrepancies, and thoroughly vetting findings. They will maintain a strong understanding of employment laws, particularly the Fair Credit Reporting Act (FCRA), to ensure compliance. The role will also collaborate with Legal counsel, Talent Acquisition, HR Business Partners, and hiring managers during the course of their work

The Specialist plays a role in supporting the organization’s compliance, risk mitigation, confidentiality of employment screening and compliance information, and maintaining the integrity and privacy of sensitive data. Success in this role requires analytical skills, attention to detail, excellent organizational skills, and the ability to manage multiple tasks under tight deadlines while navigating complex compliance requirements.

 

Primary Responsibilities:

Background Consideration and Review: Serves as a knowledgeable resource in regard to the end-to-end background process and engages in all processes related to the decisional background interactive consideration process. Carefully examines decisional background check reports to identify potential discrepancies or concerning information. Engages in an interactive consideration process with candidates to obtain additional context regarding report discrepancies, details, and other consideration factors. Completes considerations to determine eligibility for employment. Ensures compliance with regulatory requirements in suppressed states including entering adjudications and manually triggering the appropriate Pre- and Post-Adverse impact letters. Accurately documents the decision-making process and rationale within internal tracking tools. Follows up and audits ongoing to ensure timely completion of all pending reviews. Compliance Programs/Processes Audits and Maintenance: Responsible for ensuring accuracy of compliance programs such as background checks and I-9s in compliance with company policies and legal requirements. Maintains resources within span of control such as annual reviews of the background matrix and pre-adverse and acknowledgement letters in collaboration with HR Business Transformation (HRBT) leadership and legal counsel, who will be the final reviewers and decision makers on revisions. Coordinate with vendor to ensure approved revisions are implemented within backend systems. Should any state regulatory changes warrant new or updated processes, the Specialist will similarly coordinate review, obtain approvals, and implement such changes. Collaboration with Legal Counsel: Will seek legal guidance and direction, as needed, on hiring decisions with unique mitigating factors and/or greater organizational risk. Utilize counsel appropriately for counsel and direction related to other escalated matters, such as I-9 compliance. I-9 Subject Matter Expert: Serve as a knowledgeable resource for escalated I-9 matters. Partner with third party managed service provider to assist in resolution of escalated inquiries. May support development and implementation of new training resources related to I-9 processes; response to state audits of I-9 compliance, at the direction and guidance of counsel, and potentially in collaboration with third party managed service provider; and maintenance of forms within the Compliance Center platform (revisions and new form setup). Offer Process Review Escalations: Act as a point of contact for the Offer Process Team for any questions related to background checks requiring further review. The Specialist will collaborate with Talent Acquisition to address and resolve issues with the candidate related to completion of onboarding compliance processes and will be responsible for dispositioning the background check results within the platform. HR/Superusers Account Set Up Administrator: The Specialist will serve as an administrator for the background and I-9 program to grant appropriate access based on job codes and business areas. The Specialist will also be responsible for revoking said access when users are no longer employed or no longer actively using their accounts. Severance Process: The Specialist may serve as a backup or provide supplemental support for severance related processes.

Education and Experience:

Bachelor's degree in Human Resources, Business Administration, or a related discipline or equivalent experience  Minimum 1-3 years of experience in related field Working knowledge of I-9 compliance, employment law, and background check regulations with a particular focus on the Fair Credit Reporting Act (FCRA). Background in HR, recruitment, or compliance roles (Experience specific to pre-employment screening and post-employment processes, preferred.) Certification in HR or compliance, preferred but not required (e.g., SHRM-CP, PHR, or similar). Experience with relevant software, tools, or platforms, including but not limited to background check systems (First Advantage), Case Management/CRM systems (OracleCX), HRIS/HCM (Oracle Fusion), SharePoint, and systems related to I-9 Compliance Proficient in Microsoft Office Suite Strong understanding of employment laws, regulations, and standards applicable to the field. Knowledge of best practices for handling sensitive data securely and ensuring compliance with privacy standards. Attention to Detail: Demonstrates exceptional precision in reviewing work within scope, ensuring accuracy in decision-making, documentation and compliance with internal and external requirements. Integrity and Confidentiality: Upholds the highest level of professionalism and discretion when handling sensitive information. Strong Communication Skills: Communicates clearly and effectively, both verbally and in writing. Problem-Solving: Proactively identifies, analyzes, and resolves discrepancies or challenges related to assigned scope of work. Commitment to Continuous Improvement: Regularly evaluates processes to identify opportunities for increased efficiency and implements improvements as part of ongoing responsibilities or assigned projects. Adaptability and Resilience: Excels in a dynamic, fast-paced environment, with the ability to adapt to changing regulations, policies, and priorities. Collaborative Teamwork: Builds strong relationships and works effectively with cross-functional teams, including Legal, Talent Acquisition, and HR Business Partners, to achieve shared goals. Empathy and Professionalism: Handles all interactions with understanding, respect, and professionalism, even in high-pressure or challenging situations. Critical Thinking and Sound Judgement: Applies logical reasoning and informed decision-making to address complex issues and deliver effective solutions and decisions. Time Management: Prioritizes tasks efficiently to meet deadlines and ensure timely and accurate processing of work within scope Commitment to Continuous Learning: Stays informed about changes in employment laws, compliance standards, and industry best practices to maintain expertise and ensure organizational compliance. Proficiency in Spanish is a plus Self-Motivated: Proactively takes initiative, works independently, and consistently delivers results without the need for constant supervision. Positive Mindset: Exhibits optimism, enthusiasm, and resilience, maintaining a constructive attitude even in high-pressure or challenging situations Flexibility: Seamlessly adjusts to shifting priorities, evolving regulations, and organizational needs  Integrity: Upholds the highest standards of honesty, ethics, and trustworthiness, fostering confidence and reliability in all interactions and decisions. Accountability: Demonstrates a strong sense of ownership by taking responsibility for tasks, meeting commitments, and ensuring work is completed with precision and efficiency.

 

About The ODP Corporation

The ODP Corporation (NASDAQ:ODP) is a leading provider of products and services through an integrated business-to-business (B2B) distribution platform and omnichannel presence, which includes world-class supply chain and distribution operations, dedicated sales professionals, online presence, and a network of Office Depot and OfficeMax retail stores. Through its operating companies Office Depot, LLC; ODP Business Solutions, LLC; and Veyer, LLC, The ODP Corporation empowers every business, professional, and consumer to achieve more every day.

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification and are not intended to be a complete list of all responsibilities, duties and skills required of associates so classified. Other duties may be assigned.

 

Pay, Benefits & Work Schedule

The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization! For immediate consideration for this exciting position, please click the Apply Now button.

 

How to Apply

Click the Apply Now button and follow the instructions on each page. When you have completed the application, click the submit button.

 

Application Deadline

The job posting will remain open for a minimum of 3 days and will expire once the position has been filled.

 

Equal Employment Opportunity

The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance.