Job Title/Grade:        Specialist, Project Finance Accountant

Reports to:                Senior Manager, Project Accounting

Department:              USG Finance and Operations

Function of the Position:

This is a full–time, professional billing position responsible for the billing of Time and Materials (T&M), Cost Plus Fixed Fee (CPFF), and Fixed Price (FP) Contracts of a portfolio of government and commercial contracts.  The person in this role will be responsible for generating invoices within tight deadlines.  The incumbent will perform detailed reviews and confirm that the information on the invoice is accurate based on applicable indirect rates and the contract requirements. Also, the Project Accountant will provide continuous maintenance of the project portfolio to ensure the project setup is in compliance with the contract(s). Additionally, the person in this role will update billing rules and project information as needed based on contract modifications.  

Roles and Responsibilities:

 

1.     Billing for T&M, CPFF, and FP Contracts
Import costs from DAI field offices twice per month and verify the accuracy of the cash account’s beginning and ending balances. Resolve the rejection transactions based on the allowable, allocate,d and reasonable cost concepts.   

Ability to interpret Government Contract’s billing and reporting requirements.  Have a full understanding of the application of indirect rates.  Contract knowledge of the different contracts types, such as CPFF, T&M, and FP.  Confirm funding and bill rates based on contract and contract modifications. Research unbilled issues to optimize the billing for the billing period. Reconcile the variance between invoice and revenue before finalizing the invoice.  Timely and accurately prepare the final invoice package containing the requirements defined in the contract.  Send electronic invoices to clients and save a copy in a file. Prepare negotiated indirect cost rate agreement (NICRA) invoices as needed. Coordinate with the Account Payables team to resolve cost issues related to billing.  Effectively communicate with project teams and the Chief of Party for costs, and indirect rates related to billing.

2.     Administration of Billing Functions
Perform project setup in the accounting system (Oracle) for new contract awards. Maintain projects including budget and funding change, bill rate and cap rate change, review indirect cost rate, contract modifications (mods), invoices, and other correspondence relating to the project. Track invoice payments and short payments of the invoices. Verify that contract mods have been updated in Oracle accurately.

 

3.     Customer Service
Respond to research Project Management questions regarding cost and indirect rates, bill rates, funding, etc. Provide guidance to field and HO staff regarding policies and procedures.  Compile information for internal and external auditors as required.

Additional responsibilities may be assigned.

  Minimum Qualifications:

Minimum 5 years of professional experience and a college degree in Accounting or Finance. An equivalent combination of education and experience will be considered.

Required Qualifications

Demonstrated ability to work with minimal guidance. Ability to complete multiple tasks under tight deadlines effectively. Excellent communication skills (both oral and written). Ability to interact and work with all levels of the organization. Keen organizational skills, flexible to change, and demonstrated natural instinct for cooperative communication. Strong proficiency in MS Office Suite(Word, Excel, and PowerPoint) Must be detail-oriented in a fast-paced environment due toour high complexity with clients. Billing and accounting system expereince.

*If working in the US - Based in one of the following U.S. locations where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington

 Preferred Qualifications:

Knowledge of and experience in Government contract billing. Experience working with USAID contracts. Knowledge and experience with the Oracle accounting package are a plus. Experience with financial job cost accounting systems.

Supervisory Requirements:   None

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

USG Business Unit Core Competencies 

All staff hired into positions within the USG Business at DAI are expected to demonstrate these competencies throughout their work and interactions with others.  

       Collaborates Effectively:  Recognizes the benefit of working with others from multicultural backgrounds; believes collaboration can lead to better and stronger contributions to USG; views relationships as long-term and meaningful; Communicates with empathy to cross-cultural audiences.  Champions Inclusion: Treats others with honesty, respect, and consideration; promotes cross-cultural understanding and inclusion throughout the organization; demonstrates appreciation for the complex environments in which DAI works.  Performs with Excellence: Thrives in all aspects of your role and fosters an open and energizing environment that motivates self and peers to contribute their personal best and is reflective of USG’s vision and mission.  Creates Innovative Solutions: Problem solves and broadening perspectives while overcoming biases to find solutions to complex challenges; seeks opportunities to experiment with new approaches and grow/develop the skills of oneself and others.  Drives Growth: Able to weigh the costs and benefits of actions both internally and externally and their impact on diverse markets and stakeholders; Understands priorities and behaviors necessary for personal and organizational growth.  Navigates Risk: Integrates risk considerations into all aspects of work and planning; understands benchmarks for escalation of a risk-related issue or concern; makes decisions by gathering input from others and displaying trust in their recommendations, while also taking accountability for outcomes.  Compensation & Benefits:

For employees working in the United States, the full-time equivalent annual base salary for a P5 position is expected to be between $82,417  to $96,962.

Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S.-based employees will be able to enroll in medical, dental, and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

For employees working outside of the United States, compensation and benefits will vary based on location.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

 

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

 

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

 

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