Come work at a place where we take pride in creating a workplace environment that values hard work, commitment, and growth.

Job Description:

Education:

High School diploma or equivalent requiredBachelor’s degree in business administration, Event Management, Hospitality Management, Public Relations or relevant field of study preferredCMP certification preferred, or other event industry-related certification

Work Experiences:

 4 to 7 years of working experience, with a minimum of with 3 years related experience (event manager, event producer, or corporate event management) or similar field experience

Skills:

Strong project and time management skills with an ability to manage multiple projects simultaneouslyExperience planning and executing both in-person and virtual eventsExperience working with DMC, audio, visual, hotel, event venues, transportation, catering, and decor vendorsQuickly learns new skills and adapts to an ever-changing environmentStrategic and analytical, with creative resolution and problem-solving abilitiesExcellent organizational skills, pays strict attention to detail and meets critical deadlines within a high-volume, fast-paced environmentWorks collaboratively cross-functionally to influence alignment with stakeholders on complex challenges while maintaining a professional and executive presenceSelf-motivated, with the ability to meet position requirements under supervision from direct manager and functional leadershipStrong team player that works seamlessly with internal and external partners to execute with excellenceReceptive to feedback and seeks opportunities for continued growth and improvementExcellent interpersonal, listening, written, and verbal communication skills, with focus on customer service, interfacing effectively with individuals at all levels, both internal and external to deliver a positive experienceExcels at conveying information and ideas to all levels of the organization through clear communication and data-driven decision-makingFlexibility and awareness to reprioritize priorities as the needs of stakeholders evolveProficient use of Microsoft Office programs, including Microsoft Word, Excel, PowerPointProficient use of event registration programs including CVENT or Bravura

Responsibilities:

Develop and implement initiatives to promote a positive work environment, fostering employee motivation and satisfaction through employee engagement and organizational eventsCollaborate with internal and external customers to understand their engagement and event objectives, budgets, and specific requirementsDevelop comprehensive engagement and event proposals and detailed timelines, ensuring all aspects are researched, vetted, well-coordinated, on schedule, and aligned with stakeholder expectationsSource and negotiate with vendors, suppliers, and venues to secure the best services and prices while also fortifying strong working relationshipsLeverage contract comprehension and negotiation skills on behalf of Academy’s stakeholders and policies, with supervision from direct managerManage full-cycle engagement and event responsibilities including event setup, execution, and breakdown to ensure smooth operations including but not limited to attendee management, food and beverage, rooming lists, travel/transportation, DMC, online registration, event websites, space needs/usage/reservation, room turn around, event production, audio-visual equipment, signage, collateral, invitations etc.Proactively anticipate, troubleshoot, address, and communicate any issues that may arise during events and engagement initiativesBuild strong relationships with internal customers by understanding their needs and delivering personalized services through a customer service lensRespond promptly to internal customer inquiries and provide professional assistance throughout the planning and initiative execution processContinuously update internal customers on the progress of their events, engagement, and travel arrangements before, during, and after initiativesDraft data-driven results from events and engagement opportunities to inform internal stakeholders and seek continuous improvementCreate and adhere to engagement, event, and travel budgets, ensuring cost efficiency and client expectations are met or exceededMonitor and manage travel itineraries for individuals and groups, considering their preferences and budgetsSupport the arrangement of transportation, accommodations, meals, and activities, ensuring seamless travel experiencesSource destination-specific information, including venues, transportation infrastructure, attractions, dining, and experiencesMaintain up-to-date knowledge of events and travel industry trends and regulationsDevelop a thorough understanding of Academy’s business, policies, procedures, and safety rulesLearn and follow Academy’s company policies, procedures, and safety rulesResponsibilities may change; team members may be required to perform other tasks as assigned

Physical Requirements & Attendance:

Up to 25% travel, as neededAbility to work flexible hours, including nights, weekends, and holidays, if necessaryAcceptable level of hearing and vision to perform job duties

Full time

Equal Employment Opportunity

Academy is an Equal Opportunity Employer and does not discriminate with regard to employment opportunities or practices on the basis of race, religion, national origin, sex, age, disability, gender identity, sexual orientation, or any other category protected by law.​