Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS                                                                                                          

Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel. Resolves expenditure issues, including discrepancies and overdrafts.Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.Works with the awarded amount and approved agency budget to set up account budgets. Interprets regulations and assists department administrators in understanding sponsored programs requirements.Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.Ensures the release of unobligated funds on purchase orders.Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

Bachelor’s degree in relevant field

Certification and Licensing:

Not Applicable

Experience:  

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

Skill in completing assignments accurately and with attention to detail.Ability to analyze, organize and prioritize work under pressure while meeting deadlines.Ability to process and handle confidential information with discretion.Ability to work evenings, nights, and weekends as necessary.Commitment to the University’s core values.Ability to work independently and/or in a collaborative environment.

DEPARTMENT ADDENDUM

Department Specific Functions

Monitors sponsored and research accounts for problem expenditures and compliance issues including follow-up with PI, study staff, and/or the Office of Research Administration. Submit transactions in the enterprise system, Workday, as it relates to sponsored and research awards.This may include, but not limited to, expense reports, journals, p-card transactions, requisitions, costing allocations and payroll accounting adjustments.Resolves expenditure issues, including discrepancies and overdrafts.Meet with Manager to review research transactionsAnalyzes information on sponsored awarded accounts, researches the accounting system, and contacts other departments as needed to solve issues.Works with the awarded amount and approved agency budget to reconcile accounts.Maintains knowledge of current federal policy and other policies related to grant awards such as form state and local government, and non-profit organizations.Assists in the completion of annual or quarterly reports required by awarding agency.Prepare travel arrangements and reimbursements for the faculty at SONHS.Provides clerical support to the Research Team. Other duties as assigned

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A7