Primary City/State:

Arizona, Arizona

Department Name:

Research Admin-Rsrch

Work Shift:

Day

Job Category:

Research

Good health care is key to a good life. At Banner Health, we understand that, and that’s why we work hard every day to make a difference in people’s lives. Do you like the idea of making a positive change in people’s lives – and your own? If so, this could be the perfect opportunity for you.

Banner Health’s Sponsored Project Office (SPO) oversees the development, submission, monitoring, and reporting for sponsored projects at Banner. Our portfolio is broad and growing and includes grants and awards from the National Institutes of Health (NIH), Department of Labor, the State of Arizona, Alzheimer’s Association, and a variety of other federal, state, and philanthropic sponsors. The SPO team works collaboratively with Banner finance, operations, project directors and principal investigators, legal, regulatory, and other functional areas in support of Banner’s sponsored projects. The SPO team culture is collaborative and communicative, with a high value placed on the contributions of each team member and a consensus approach used for decision-making around procedures and process.

We are seeking a Sponsored Projects Specialist to join our amazing team! This person will be responsible for coordinating the full “soup to nuts” life cycle of support for sponsored projects. This includes playing an important role in reviewing funding opportunities, assisting with grant applications, and monitoring sponsored projects while maintaining compliance with sponsor regulations and facilitating communication amongst various departments. The ideal candidate would possess a Bachelor’s Degree with 3+ years of related experience, relevant research certifications (e.g. CRA), past experience and interest in research or healthcare, strong multitasking, prioritization, and communication skills, and experience working successfully as a collaborative and contributing member of a team.

Schedule: Monday - Friday, 40hrs wk., This position may have a flexible schedule and may be 100% remote if you live in the following states only: AL, AK, AR, AZ, CA, CO, FL, GA, IA, ID, IN, KS, KY, LA, MD, MI, MN, MO, MS, NC, ND, NE, NH, NM, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, WI, WV & WY.

Banner Alzheimer's Institute (BAI) was established in 2006 as Banner Health's first Center of Excellence. Banner Sun Research Health Institute (BSHRI) was founded in 1986. Our team is uniquely, passionately, and strategically committed to ending Alzheimer's disease and other neurodegenerative disorders without losing another generation and to providing an unparalleled model of care for families facing this devastating disease. Banner Research is committed to improving people's lives through comprehensive patient care and advances that capitalize on the best biomedical research. We intend to make a transformational difference in Alzheimer's disease and other neurodegenerative disorders research and care.

POSITION SUMMARY
This position provides support for the development, submission, compliance monitoring, and reporting for all sponsored projects including NIH, DoD, Industry, Foundation, Philanthropic, and other solicitation requests. Develops and implements streamlined processes and procedures and provides education and training as necessary. Works collaboratively with finance, operations, and other functional areas.

CORE FUNCTIONS
1. Coordinate proposal preparation and submission for NIH, DoD, Industry, Foundation, Philanthropic, and other solicitation requests. Responsibilities include project budget preparation, electronic submissions, and identifying additional funding opportunities. Coordinates with operational leaders to determine project feasibility, finance staff to ensure budget is adequate to cover costs, and public and institutional sources to identify additional funding sources. Prepares and continuously updates grants administration policies and procedures.

2. Assist with the implementation, administration and reporting requirements on all sponsored projects. Ensure required deliverables and reporting requirements are being completed in a timely manner. Review federal awards and subcontracts to determine whether special terms and conditions are being met. Complete and document risk assessments and regular monitoring reports for all subcontracts. Follow-up with subcontractors for compliance purposes. Interact directly with government and sponsor representatives. Monitors project budget and assists with resource planning to ensure resources are aligned with project deliverables. Assist with closeout procedures for federal awards and subcontracts.

3. Manages post-award activities including financial grants and federal clinical trials management and troubleshoots any issues with external sponsors and sub-recipients. Provides project budget oversight and management and analyzes terms and conditions of grants, contracts, and other agreements to ensure financial integrity and compliance with company regulatory guidelines. Monitors project revenues/expenses including time and effort reporting, subcontractor invoices, patient care costs, and follows-up on any variances.

4. Provides educational sessions regarding grant proposal preparation, electronic grant proposal submission guidelines, receipt of grant awards and close-out of grants. Develops education and training sessions related to research registration, charge entry, and appropriate capture and attribution of research costs with research finance and administration staff.

5. This position serves as a resource for Banner Research staff, maintains networks and communication flow, and represents Banner Research to outside entities. The incumbent will utilize leadership qualities, team management, and interpersonal skills to orient research personnel and representatives of outside companies, foundations, or institutes to the policies and procedures of Banner Research. There is a strong emphasis on professional competencies, knowledge of pre/post award rules and regulations, superior customer service, team performance, and the ability to communicate effectively throughout the entire process.

6. This position works independently, coordinating and managing the pre-award and post-award functions of sponsored projects throughout the Banner Health System facilities. This position works with other departments to ensure compliance with all regulations and within company policy/guidelines. Internally interfaces with all levels of company management. Externally interfaces with sponsors, NIH, and other regulatory officials.

MINIMUM QUALIFICATIONS
Experience typically obtained through a Bachelors’ degree business, public administration, finance or related major is required.

Two to three years of related experience in research, healthcare, finance, or business required. General understanding of federal contracting and subcontracting processes, rules, and development. Basic understanding of the Federal Acquisition Regulation (FAR). Experience researching and interpreting contract-related regulations or policies. Basic understanding of contract negotiations, including contract language, clauses and provisions negotiations and contract execution.

Demonstrated ability to perform and prepare budget estimates (preferably in a research environment), to understand financial concepts, to conduct accurate mathematical computations, understand previously negotiated agreements, and institutional policies. Demonstrated ability in the areas of development and management of research projects, grant budgets, and in implementing systems to ensure research processes meet regulatory guidelines. Prior experience in research and healthcare financial management, budgeting, forecasting, cost accounting, cost sharing and allowable research costs required. Organizational skills and the ability to multi-task is also required as are excellent human relations and communication skills. Must be highly organized, able to prioritize and balance multiple projects simultaneously, work independently as well as in a team, and exercise good judgment.

Must have excellent interpersonal relations and communication skills to guide Banner Health research personnel and external sponsors towards mutually acceptable goals. Must be able to understand complex rules, regulations, and policy and apply them consistently. Individuals must also possess/develop working knowledge of MS software applications, NIH eCommons, and other similar systems.

PREFERRED QUALIFICATIONS
Relevant research certification, e.g. CRA, CHRC. Experience with research protocols, contract terms and conditions, expense budgets, medical terminology, and procedure codes is preferred. Experience with the clinical revenue system, research billing systems, research services databases (CTMS), and coding processes is helpful. Experience with federal, foundation, and industry relations, and previous experience working with medical staff and scientific materials is helpful.

Additional related education and/or experience preferred.

EEO Statement:

EEO/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

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