Phillips 66 & YOU - Together we can fuel the future
The Senior Administrative Assistant will provide administrative support to the IT Leadership team and employees within the IT function. This role requires a highly organized and proactive individual who can manage multiple tasks and projects with a high degree of professionalism and confidentiality.
Responsibilities May Include:
Coordinate all office and administrative support duties, including managing visitors, processing expense reports, and handling invoice processing and coding. Manage the IT Leadership team's calendar to ensure effective and efficient use of their time, including planning work projects and scheduling appointments with senior management and stakeholders. Prepare, coordinate, and manage travel plans for the IT Leadership team, ensuring all necessary pre-reading and background information is provided in advance of meetings. Ensure the IT Leadership team is prepared for all meetings by providing relevant materials and ensuring they stay on schedule. Handle record management and other corporate administrative needs. Understand the IT Leadership team's plans and objectives, proactively anticipating opportunities to assist in meeting these goals. Provide administrative support to employees within the IT function, including scheduling meetings, coordinating events, and handling general inquiries. Post regular communications for the IT function including IT Insider published bi-weekly. Perform other administrative duties as required to support the IT Leadership team and IT employees.
Required Qualifications:
Legally authorized to work in job posting country High school diploma/ GED Proven experience as a Senior Administrative Assistant or in a similar role, preferably within an IT or technology environment Excellent organizational and time-management skills Strong written and verbal communication skills Proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook, SharePoint) Ability to work independently and handle multiple tasks simultaneously High level of discretion and confidentiality Strong problem-solving skills and attention to detail
Preferred Qualifications:
Bachelor’s degree
At the Phillips 66 Bartlesville Business Operations & Innovation Center, employees from multiple business disciplines deliver critical support and solutions that enable strong operating excellence and growth opportunities for the company worldwide. Located 40 miles north of the urban city of Tulsa, Bartlesville offers the warmth of a close-knit community with the amenities of a much larger city. Home to 35,000, Bartlesville is a vibrant city rich in history, culture and resources that come from a town built around the energy industry. Recognized as one of the top 25 livable cities in the U.S., it’s easy to see citizens take pride in their community. Bartlesville boasts an affordable cost of living with lovely neighborhoods, a thriving downtown, arts and theater, parks and an extensive trail network. Also vital to the community, is the Bartlesville Public School District (BPSD). Among the state's 32 largest school districts, the BPSD is an award-winning leader in STEM education K-12, and the high school is ranked among the best in the state by U.S. News & World Report.
Total Rewards
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:
Annual Variable Cash Incentive Program (VCIP) bonus 8% 401k company match Cash Balance Account pension Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Learn more about Phillips 66 Total Rewards.
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.
Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 02/19/2025.
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities