Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Organize national and international travel, including hotel reservations, visas, passports, and itineraries;Prepare for meetings, such as booking rooms and arranging for working lunches and coffee breaks;Organize correspondence, coordinate pickups/deliveries, direct documents, maintain necessary records and controls, handle confidentiality, and ensure security;Schedule onboarding for new directors;Prepare corporate card expense reports in Concur, as well as request medical reimbursements for Executives and dependents;Follow up on various matters related to commitments and requests;Assist executives in performing their duties by attending to people (both external and internal clients), running information, drafting documents, and handling physical and electronic correspondence;Handle supplies and file physical and electronic documents, assisting in the execution of administrative tasks and meetings;Coordinate general services such as mail, messengers, transportation, notary services, cleaning, contractors, equipment maintenance, furniture, facilities, etc.;Administer assets, and consumable materials, including organizing national and international travel, hotel reservations, visas, passports, and itineraries;

For Executives Band 10 only:
Coordinate and handle the directors' schedules, including planning commitments, meetings, and conferences; handle purchase orders and payment requests; assist in organizing corporate events (presentations, gifts, room reservations, coffee breaks, materials, invitations, and satisfaction surveys).

Technical Skills:

Completed higher education;Experience in administrative and/or customer service areas;Knowledge of Microsoft Office Suite;Advanced English;Intermediate Spanish (desirable).

Behavioral Skills:

Interpersonal Relationship, Customer Focus, Proactivity, Initiative, Communication, Organization.