SR GRANTS ADMINISTRATOR
Loyola University Chicago
Position Details Position Details Job Title SR GRANT ADMINISTRATOR Position Number 8150095 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Maywood-Health Sciences Campus Department Name PHYSIOLOGY Location Code PHYSIOLOGY (06240A) Is this split and/or fully grant funded? No Duties and Responsibilities PRE-AWARD:
- Oversees preparation and submission of all grant proposals.
- Enters all budgetary and grant application information into the Research Channel.
- Obtains institutional endorsement on all grant applications.
- Prepares files in proper format for electronic submission.
- Copies, collates and mails applications to appropriate agencies for review.
POST-AWARD:
- Oversees the disbursement, financial reporting and use for all intramural and extramural funds associated with accounting units established in the Department.
- Prepares budget breakdown and distribution of funds in the post-award section of the Research Channel.
- Initiates and monitors subcontract agreements for collaborations with other Institutions.
- Initiates all budget transfers, expense transfers, and salary transfers in accordance with institutional policies and OMB Circular guidelines.
- Prepares and submits additional reports for all non-competitive (progress reports) and competitive renewal applications.
- Prepares and approves check requisitions, travel expense reports and purchase requisitions for grant-related expenses.
- Monitors and approves grant expenditures in the Account Activity System on a monthly basis.
- Provides Principal Investigators with monthly projection reports.
- Provides Department Chair with summary reports.
- Enters and approvals orders using Lawson program. Process capital budget requests.
- Uses University pro-card for appropriate lab purchases.
- Performs related duties as required. Minimum Education and/or Work Experience Bachelor’s degree in Accounting, Finance, or related field and two to four years of experience with federal and non-federal grant management. An equivalent combination of education and experience may be considered. Qualifications - Ability to follow oral and written instructions and established procedures.
- Ability to perform basic filing, office procedures and word processing.
- Ability to maintain accuracy and consistency.
- Ability to communicate verbally.
- Ability to finish tasks in a timely manner.
- Ability to maintain confidentiality.
- Ability to compose letters and memorandums.
- Ability to function independently and manage own time and work tasks.
- Ability to work on routine job with interpersonal contact skill.
- Ability to interact with internal and external constituents. Certificates/Credentials/Licenses N/A Computer Skills Proficient computer skills, ability to use MS Office and adept user of Internet, e-mail and other office automation systems. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 09/13/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/29157 Supplemental Questions
- Oversees preparation and submission of all grant proposals.
- Enters all budgetary and grant application information into the Research Channel.
- Obtains institutional endorsement on all grant applications.
- Prepares files in proper format for electronic submission.
- Copies, collates and mails applications to appropriate agencies for review.
POST-AWARD:
- Oversees the disbursement, financial reporting and use for all intramural and extramural funds associated with accounting units established in the Department.
- Prepares budget breakdown and distribution of funds in the post-award section of the Research Channel.
- Initiates and monitors subcontract agreements for collaborations with other Institutions.
- Initiates all budget transfers, expense transfers, and salary transfers in accordance with institutional policies and OMB Circular guidelines.
- Prepares and submits additional reports for all non-competitive (progress reports) and competitive renewal applications.
- Prepares and approves check requisitions, travel expense reports and purchase requisitions for grant-related expenses.
- Monitors and approves grant expenditures in the Account Activity System on a monthly basis.
- Provides Principal Investigators with monthly projection reports.
- Provides Department Chair with summary reports.
- Enters and approvals orders using Lawson program. Process capital budget requests.
- Uses University pro-card for appropriate lab purchases.
- Performs related duties as required. Minimum Education and/or Work Experience Bachelor’s degree in Accounting, Finance, or related field and two to four years of experience with federal and non-federal grant management. An equivalent combination of education and experience may be considered. Qualifications - Ability to follow oral and written instructions and established procedures.
- Ability to perform basic filing, office procedures and word processing.
- Ability to maintain accuracy and consistency.
- Ability to communicate verbally.
- Ability to finish tasks in a timely manner.
- Ability to maintain confidentiality.
- Ability to compose letters and memorandums.
- Ability to function independently and manage own time and work tasks.
- Ability to work on routine job with interpersonal contact skill.
- Ability to interact with internal and external constituents. Certificates/Credentials/Licenses N/A Computer Skills Proficient computer skills, ability to use MS Office and adept user of Internet, e-mail and other office automation systems. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 09/13/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/29157 Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor's degree in accounting, finance or related field? Yes No * Do you have two to four years of experience with federal and non-federal grant management? Yes No * How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other * Why do you want to work for Loyola University Chicago?(Open Ended Question)
Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents
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