**For Current Gilead Employees and Contractors:** Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI~/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job. At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. **Job Description** Job Description **Senior Legal Operations Analyst** **This role has been created within the Legal Operations team at Gilead Sciences, reporting to the Senior Manager of Legal Operations and will support the Legal department. The individual will assist with managing Legal department vendors and invoices through the company’s onboarding processes, facilitate payment for services rendered and assist reporting requests from various stakeholders. This position will be based in Foster City, CA (non-remote).** **Key Responsibilities Include** **Will be responsible for ensuring invoices from law firms and legal vendors comply with billing guidelines;** **The individual will ensure compliance with financial controls including SOX and internal audits;** **Leverage Oracle/SAP to research and resolve issues related to invoice inquiries;** **The individual will be responsible for working with various corporate support functions to ensure legal processes conform with company standards.** **Primary administrator for Legal team’s technology solutions, such as billing platforms. Be the lead on deploying new technology and systems integration;** **The position will coordinate periodic reviews of pending invoices, invoice reports, and ensure outstanding invoices are processed in a timely manner;** **Lead on special projects and provide project management oversight for Legal Team initiatives;** **Maintain process documentation;** **Coordination with external legal vendors, internal Gilead Sciences colleagues in Internal Audit, Accounts Payable, Finance, and IT may be required to fulfill the responsibilities of this position;** **Process settlement payments according to Gilead policy and procedures;** **Respond to law firm and vendor queries regarding invoices, matters and payments;** **Act as primary contact for invoicing issues with internal Gilead colleagues;** **Monitor and reconcile invoices between eBilling and AP systems;** **Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel and Billing guidelines;** **Analyze rejections and/or deductions, resolve issues, coordinate and process revisions or adjustments;** **Ensure matter engagement letter compliance;** **Create and close matters;** **Act as primary contact for all matter management issues with law firms and vendors;** **Oversee timekeeper management, including new timekeeper requests and approvals.** **Vendor on-boarding into payment system and billing system;** **Oversee timekeeper management, including new timekeeper requests and approvals reviews;** **Lead Gilead’s Rate Review/Preferred Provider program** **Recommend process improvements to ensure efficiencies;** **Proactively identify trends influencing Gilead’s overall legal spending or matter workload;** **Provide routine and ad hoc analysis and reporting;** **Work with a Learning and Development colleague to develop a ebilling learning platform and deliver on demand live training when requested. Manage and update the learning tools as process or tool changes occur.** **Basic Qualifications** **3 - 5 years relevant experience in Legal Operations** **Requires BS/BA degree** **Experienced in Microsoft Office including PowerPoint** **Experience with reporting tools a plus (e.g. Business Objects, Tableau)** **Experience with electronic billing systems, matter management, databases, & analytical software tools** **Must have excellent written and verbal communications skills** **Preferred Qualifications And Experience** **eBilling experience in either a law firm or Corporate environment;** **Intellectually curious with ability to process a great deal of information in a fast paced environment;** **Willing to take initiative;** **Demonstrate integrity to manage sensitive and confidential information;** **Ability to present complex information in an accurate and persuasive manner to all levels of management;** **Must have strong client service orientation and demonstrated high level of customer focus, independence and initiative;** **Must be a team player who can easily handle shifting priorities, multi‐tasking in a deadline oriented environment;** **Understanding of common alternative fee arrangements (e.g. fixed fees, fee caps,** **volume discounts);** **Possess understanding of AP principles and ensuring compliance with legal billing guidelines;** **Must be comfortable giving presentations and training sessions** The salary range for this position is: $126,820.00 - $164,120.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. **For jobs in the United States:** As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' (https://www.eeoc.gov/employers/eeo-law-poster) poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT (http://www.dol.gov/whd/regs/compliance/posters/eppac.pdf) YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT PAY TRANSPARENCY NONDISCRIMINATION PROVISION (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp\_%20English\_formattedESQA508c.pdf) Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. **For Current Gilead Employees and Contractors:** Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI~/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job. Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.