Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

This role will be responsible for the success of outbound scheduling front end patient access services, which focuses on delivering an extraordinary patient experience. This senior leader has oversight for managing personnel and financial resources, strategic planning, quality assurance, staff optimization, implementing strategic change, setting performance goals, measuring outcomes, and the overall productivity of the department. Oversight includes patient check-in/out, front end insurance verification, compliance data entry/quality and point-of-service collections. Independently exercises discretionary powers to make difficult decisions, solve managerial and/ or operational problems.

As a successful candidate, you will: 

Personnel Management

Accomplishes human resource objectives by recruiting, selecting, orienting, training, assigning work, coaching, counseling, and disciplining employees; administering timekeeping system; communicating job expectations; planning, monitoring, appraising, and reviewing job contributions; planning and reviewing compensation actions; enforcing policies and procedures. Develop a culture of pride and ownership and provide opportunities for learning and growth. Ensures appropriate staffing levels throughout work week, reassess staffing levels to identify and achieves staffing optimization. Monitors and authorizes overtime when necessary. Schedule work assignments to ensure appropriate staffing coverage during regular office when scheduled and unscheduled absences occur. Provides timely decision making and direction to clinical staff to streamline workflow, improve efficiency of operation and eliminate delays; re-assign work as needed.

Quality Assurance

Monitors staffing productivity and quality by establishing and monitoring thresholds and benchmarks. Provides constructive feedback to staff and senior leadership.  Responsible for implementing quality control audits to monitor the quality of work and provide retraining as required to maintain performance standards.  Establish and foster excellent customer service practices supporting the daily needs of patients, caregivers, providers and staff.  Oversees effective customer service systems, communication and feedback. Serve as the first line of communication and follow through for patients via direct means, telephone, email, and written correspondence.  Respond and solve problems, including internal and external complaints.

Resource Management 

Continuously assess and streamline processes, establishing and implementing standard work, maintaining performance boards, monitoring metrics, coordinating meetings and facilitating workgroups. Maintains equipment by evaluating and installing equipment; developing preventive maintenance programs; calling for repairs; evaluating and implementing upgrades.  Implements new technology, and acts as a catalyst for change to meet current and future business needs. Provide subject matter and technical expertise in the design and implementation of relevant applications. Functions as authority for all decisions related to relevant system(s). Responsible for preparing the annual fiscal budget for related cost centers. Monitors monthly budget and expenses, modifying spending as needed. Ensures expenditures stay within budget and accounts for variances when they occur. 

Strategic Planning

Responsible for planning and directing the organization’s strategic goals as they relate to patient access. Continuously plans, monitors, and assesses all that is necessary for the organization to meet its goals and objectives. Conducts organizational reviews to identify strengths, weaknesses, and opportunities and to evaluate operational effectiveness.

Change Management

Manage change to achieve the required strategic planning outcomes by ensuring initiatives meet objectives on time and on budget. Focus on the people side of change, including changes to business processes, systems and technology, job roles and organization structures. Create and implement change management strategies and plans that maximize employee adoption and usage and minimize resistance. 

Qualifications

Your qualifications should include: 

Bachelor’s Degree required  (4 additional years of experience plus the minimum experience requirement may substitute for minimum education).5+ years of ambulatory experience.  3 years of experience in a leadership capacity.Preferably:  Able to lead 25-50 employees.  Some formal strategic planning training. Six Sigma yellow or green belt preferred.

City of Hope is an equal opportunity employer.  To learn more about our commitment to diversity, equity, and inclusion, please click here.     To learn more about our Comprehensive Benefits, please CLICK HERE.