Purpose & Overall Relevance for the Organization:

Support the business to achieve sales and market strategy objectives. Ensure a reliable, adequate, and competitive customer service level for all assigned customers of the channel.

 

Responsibilities:

Independently providing support to all assigned customers in Poland. Support communication with customers via all relevant communication channels (e-mail, tickets, phone) and providing information such as related to orders and articles and compiling various order-related analysis at the request of customers or Sales. Working in close cooperation with internal and external departments (e.g., Sales, Account Operations Teams, Finance, Order Fulfilment, Customer Data) when dealing with the following topics: Backlogs, scheduled deliveries, cancellations, launches, pre-pack promotions, procurement, etc. Returns and complaints. Monitoring credit-blocked orders and coordinating credit limit increases (credit requests) with Finance and Sales Coordinating new customer set-ups and changes to customer data, customer number closures, order blocks as well as changes to and withdrawal from associations, in cooperation with Finance, IT and Customer Data Management Perform order book management by recording and managing all types of orders; managing deliveries to ensure timely and complete delivery, including order prioritization in compliance with the strategic guidelines for sales control; monitoring electronic receipts for errors and correcting these errors using the tools provided. Coordinating special handling for new requests and support in processing of returns and complaints. Extensively tracking carrier deliveries and parcel deliveries and initiating escalation in the event of delays and irregularities Requesting return and/or intermediate transport from the logistics partners. Finding solutions for problems in cooperation with interfaces (warehouse, forwarding companies, product management, procurement, returns department) to prevent complaints. Independently processing and providing final clarification of outstanding charges and invoice reductions on the part of the customer. Processing damage reports and notifying the Transportation department of transportation damage and losses. Recording all processes in the CRM system and logging this information in the statistics for the purposes of status monitoring and KPI analysis. Preparing the necessary documents in compliance with the applicable signature regulations for recording credits and debits Working in close cooperation with the Sales team and supporting them in Account Operations by providing specific expertise in the processes involved. Performing special tasks, e.g., SMU business, special conditions, trade agreements, customer-specific management of deliveries for campaigns, promotional goods, launch articles, etc. Standing in for and supporting colleagues working in other groups within Account Operations 

Key Relationships:

Customers, Sales Management, Account Operations, Global Operations (Purchasing, Warehouses, Finishing, Customer Fulfillment, Inbound and Outbound), IT, Planning, Finance and Controlling, Marketing, external providers such as forwarding companies and finishing companies, associations, and central regulation bodies.

  

Knowledge, Skills, and Abilities:

A strong Customer Service focus and excellent communication skills. Advanced working knowledge of MS Office, SAP/CRM and Business Objects Fluency in Polish (written and spoken) Advanced English knowledge (written and spoken) Process-oriented mindset and in-depth understanding of complex correlations Autonomous and independent working style A high level of problem-solving ability Ability to contribute to a team environment.