Sr Office Administrator
Salt Lake City, UT
Position Summary
Thales is looking for an Sr Office Administrator whose role provides executive and administrative support to the NAS business leaders for the Salt Lake site. Under general supervision and acting on their own initiative performs advanced, diversified and confidential duties, screens calls, schedules appointments, maintains calendars, makes travel arrangements, responds to requests for information on a wide range of topics and prepares information (reports, presentations, correspondence, etc.) as requested. Work requires some analysis, creativity and independent judgement. Assignments may involve work of a confidential or complex nature, which require discretion, tact and diplomacy as well as practical knowledge of practices and procedures and knowledge of corporate policy. Due to the visibility of the position, the individual needs to work well with all levels of company staff, as well as executives and support in customer and partner organizations.
In this position, additional responsibilities include site HSE coordination and reporting, site security coordination, risk management coordination, business continuity management processing and facilities management activities. For specific functions (HSE, Security, Risk Management, Facility/Real estate, Business Continuity), this position also reports to these Thales North America (TNA) positions. Additional responsibilities include executive administration activities such as, reporting consolidation (e.g. metrics, orders) coordination for offsite meetings, customer / meetings, meals etc.
Key Areas of Responsibility
Provide executive-level support, including calendar management, travel coordination (domestic and international), expense reporting, and preparation of meeting materials. Assist with presentations, reports, and team communications, ensuring timely distribution and accuracy.Organize logistics for meetings, workshops, and corporate visits, including scheduling, catering, equipment setup, video conferencing, and follow-up on action items.Ensure OSHA compliance through training, monitoring, and reporting. Maintain safety procedures and implement environmental improvement practices in coordination with HSE leadership.Manage building security, badging systems, and visitor compliance with Government DFAR regulations. Coordinate with security monitoring services and ensure systems remain operational.Oversee building maintenance, layout planning, and space allocation. Manage offsite data storage and facilitate updates to Business Continuity Plans in collaboration with relevant stakeholders.Track personnel training, coordinate employee vacation calendars, and assist with IT setup for new hires. Support the sales pipeline by maintaining GCRM data and providing timely updates.Minimum Requirements
Bachelor's degree in a relevant field with 2+ years of related experience, or 6+ years supporting senior leadership in fast-paced environments. Proficient in Outlook and Microsoft Office Suite (Excel, Word, PowerPoint).Effectively prioritizes tasks, manages dynamic schedules, and prepares meetings, travel, and expense reports with attention to detail.Demonstrates clear, concise verbal and written communication, ensuring professionalism and correct grammar.Expert in MS Office and maintaining organized filing systems for efficient information retrieval.Works collaboratively, handles confidential information with discretion, and demonstrates integrity and accountability.Provides professional, customer-focused support with urgency and sound judgment, ensuring effective solutions to requests.Preferred Qualifications
Master’s degree in a relevant field of study.Experience working with general office equipment.Ability to speak an additional language (preferably French, Italian and/or German).Certified in OSHA standard compliance (OSHA 30 DOL card) – obtain certification where necessary.Schedule: Office hours are centered around a 9/80 alternative work schedule.Physical Environment: Office, warehouse & shipping areas.If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!
What We Offer
Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following:
Elective Health and Dental plans. Retirement Savings Plan with a company contribution and a match, and without vesting period. Company paid holidays, vacation days, and paid sick leave. Company provided Life Insurance.Why Join Us?
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This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.Successful applicant must comply with federal contractor vaccine mandate requirements.
Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.