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Department of Family Medicine & Community Health has an exciting opportunity for a full time Sr. Administrative Assistant position. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

 CORE JOB FUNCTIONS                                                                                                                                                                           

Supports department and/or department leadership with daily clerical tasks.

Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

Responds to or routes non‐routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

Plans meetings and takes detailed minutes, as needed.

Answers phone calls, provides information to callers or connects callers to appropriate staff.

Schedules appointments and updates calendars.

Makes travel arrangements and reservations for department leadership and staff, as needed.

Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

Greets and provides general support to visitors.

Develops and maintains department filing system.

Adheres to University and unit‐level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all‐inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS  

High school diploma or equivalent required                                                                                                                                                                         

Minimum 3 years of relevant experience

DEPARTMENT ADDENDUM

Department Specific Functions                                                                                                                                                                           

Manage calendars, schedule meetings, and coordinate appointments.

Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming and outgoing communications, including emails and phone calls.

Maintain and organize files, records, and documentation.

Arrange and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Assist in the preparation of materials for meetings and presentations.

Support the planning and execution of projects and initiatives within the service line. Track project timelines, deliverables, and milestones.

Collect, compile, and analyze data for reports and presentations. Maintain databases and ensure data accuracy and integrity.

Serve as a liaison between the Primary Care Service Line Leader, Director of Operations, and other departments. Facilitate effective communication within the team and with external partners.

Order and maintain office supplies and equipment. Ensure the office environment is organized and efficient.

Arrange travel itineraries, accommodations, and transportation for the Primary Care Service Line Leader and Director of Operations.

Prepare and process travel expense reports.

Assist in planning and organizing events, conferences, and workshops.

Coordinate logistics, including venue selection, catering, and participant communication.

#LI-GD1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H5