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Sr. Administrative Assistant

The University of Miami/UHealth department of The Miami Project has an exciting opportunity for a Full Time Sr. Administrative Assistant to work at the UHealth Medical Campus. The Sr. Administrative Assistant (H) performs a variety of clerical functions and office support activities, including acting as Receptionist, for the assigned department(s) to facilitate the efficient operations of the office.  

Supports department and/or department leadership with daily clerical tasks.

Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

Plans meetings and takes detailed minutes, as needed.

Answers phone calls, provides information to callers or connects callers to appropriate staff.

Schedules appointments and updates calendars.

Makes travel arrangements and reservations for department leadership and staff, as needed.

Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

Greets and provides general support to visitors.

Develops and maintains department filing system.

Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

Serves as the Receptionist for the Lois Pope LIFE Center (LPLC), the home of The Miami Project to Cure Paralysis.

Welcomes and assists visitors and guests to the LPLC, providing guidance and directing them to the appropriate locations.

Maintains accurate visitor and phone logs to ensure proper documentation and tracking.

Oversees the scheduling and management of multiple room locations within the building, including securing necessary documentation, preparing and sending invoices, processing payments, and following up on room rental requirements.

Assists as needed with productions including mailing compilations, data entry, preparing for events, etc.

Assists the building manager with receiving and handling deliveries.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications         

High school diploma or equivalent is required. College degree or equivalent is preferred.

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

Microsoft Office, specifically Outlook, Word and Excel.

Friendly, outgoing and empathetic

General knowledge of office procedures and operations

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to communicate effectively in both oral and written form

Ability to maintain effective interpersonal relationships

Ability to process and handle confidential information with discretion

Skill in completing assignments accurately and with attention to detail

Proficiency in computer software (i.e., Microsoft Office)

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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