The department of Psychiatry Administration is seeking a **_Sr. Administrative Coordinator_** who will provide complex administrative support, project support and financial support to the Vice Chair for Clinical Affairs/Director of Community Psychiatry Program (CPP), Vice Chair for Clinical Business Development, and the Johns Hopkins Hospital Clinical Director for Psychiatry. Responsibilities include making decisions with established guidelines; communication with physicians and staff, including outside physicians and institutions; developing and maintaining positive working relationships with all those they personally come into contact with; coordinating appointments including standing committees, meetings, and patient/research scheduling. **Specific Duties & Responsibilities** _Administrative_ + Provides secretarial and administrative support to Vice Chairs/ CPP Director/Clinical Director. + Using established guidelines develops and coordinates complex and key administrative projects + Monitors, evaluates and implements business practices and procedures to support the day-to-day operational needs. + Facilitates programmatic activities such as committee meetings, seminars, CPP retreats etc. + Monitors and ensures compliance requirements are satisfied including JCAHO, E210, performance reviews, and research. + Maintains smooth office operations and makes suggestions for improvements. + Develops and recommends administrative processes and procedures to assure efficiency. + Establishes and maintains an organized filing system according to office procedures to ensure the expeditious retrieval of information. + Maintains the Vice Chairs/CPP Director’s and Clinical Director’s calendars based on knowledge of goals and priorities, schedules appointments, arranges meetings, and makes travel arrangements as needed. + Drafts, prepares, proofreads and/or edits correspondence reports and presentations, and creates basic original correspondence in response to letters and emails for review and signature for the Vice Chairs/CPP Director and Clinical Director. + Coordinates faculty and CPP functions (lunches, holiday parties). + Screens and triages incoming mail and phone calls. Takes patient phone calls and interacts with families as needed. + Provides coverage for CPP/Clinical Director related administrative work as needed – prescription line, clozapine report, SAP ordering, workforce time entry for therapists. + Maintains and updates clinical attending schedules for Psychiatry department including monthly, weekend, holiday, and HAL. + Schedules, cancels, maintains patient appointments in EPIC. + Provides back-up support to Administrative Specialist to the Department Director. _Financial Responsibilities_ + Reviews and reconciles sponsored and non sponsored expense statements, monitors monthly expenditures, and gathers supporting documentation for supervisor's review and approval. + Prepares shopping carts, travel reimbursements, online check requests, eforms, and costs transfers. + SAP processing, order office supplies as directed, process invoices for payment and check or travel requests for reimbursement. _Technical Knowledge_ + Knows the formal and informal departmental goals, standards, policies and procedure, which may include some familiarity of other departments within the school/division. + Knowledge and compliance of HIPAA rules and regulations in the dissemination of patient Protected Health Information (PHI). _Service Excellence_ + Must adhere to Service Excellence Standards. + Customer Relations. + Self-Management. + Teamwork. + Communications. + Ownership/Accountability. + Continuous Performance Improvement. **Special Knowledge, Skills, & Abilities** + Knowledge of EPIC. + Exchanges non-routine information with discretion. + Must possess good written and oral communication skills. **Minimum Qualifications** + High School Diploma or graduation equivalent. + Five years progressively responsible administrative experience. + Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($57,221 targeted; Commensurate with experience) Employee group: Full Time Schedule: M - F; 8:30am - 5:00pm Exempt Status: Non-Exempt Location: School of Medicine Campus Department name: ​​​​​​​SOM Psy General Psychiatry Personnel area: School of Medicine Equal Opportunity Employer: Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.