Sr. Billing & Accounts Payable Specialist We are seeking a detail-oriented and experienced Sr. Billing & Accounts Payable Specialist with a strong background in Department of Energy (DOE) regulations including Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS). Key focus areas for this position include preparing and processing billing, accounts payable, reconciliations, and project reporting in accordance with contractual requirements. This position requires exceptional organizational and communication skills, accuracy, and the ability to navigate government billing systems and guidelines. Primary Responsibilities + Review and reconcile subrecipient billings and cost share for accuracy and compliance with federal cost principles, award requirements, and internal policies. + Work collaboratively with subrecipients to resolve inconsistencies and problems identified within billings submitted. + Respond to inquiries related to invoices, payments, and account balances promptly and professionally. + Prepare and submit monthly invoices, accruals, and supporting documentation to DOE through VIPERS platform, ensuring accuracy and adherence to contractual and regulatory requirements. + Process cash receipts and subrecipient payments in accordance with approved policies and procedures. + Maintain accurate records of all transactions related to DOE billings, accounts payable, and subrecipient cost share contributions. + Prepare monthly and quarterly financial summaries of federal and cost share activity. + Maintain a tracking log of all subrecipient and customer billing issues. + Maintain copies of project budgets, reports, vouchers, reconciliations, etc. in an accessible, organized, well-documented, and auditable fashion. + Prepare monthly bank reconciliations. + Support the annual financial audit and for-profit federal award compliance audit as well as customer-specific audits by preparing assigned schedules and documentation. + Perform other duties as assigned. Required Knowledge, Skills, Abilities, and Other Characteristics + Strong understanding of customer contract requirements, policies and procedures and regulatory requirements related to funding including Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS). + Excellent oral and written communication skills and interpersonal skills. Coordination and communication with program managers, customers, subrecipients, auditors, and other key stakeholders is required. + Well organized and detail oriented with a high level of accuracy. + Microsoft Office proficiency including Excel pivot tables and formulas. + Ability to work well with internal and external stakeholders through both written and verbal interpersonal communication skills. + Excellent problem-solving skills. + Uses time effectively to accomplish goals/resolve problems. + Must be comfortable with strict deadlines. + Takes initiative to actively collaborate with others. + Able to anticipate, identify, and define problems and root causes, and develop timely and practical solutions. Education and Experience + BA or BS in Accounting or Finance or equivalent combination of education and experience required. + Minimum five years project accounting and grant/contract accounting experience. + Experience with QuickBooks Online and Adobe Pro is preferred. + Experience with complex Federal Government grants/contracts and knowledge of cost accounting principles of allowability, allocability, and reasonableness, along with characterization of direct and indirect costs, in compliance with Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS). Pay and Benefits The pay range for this position is $45.00 - $50.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Feb 11, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.