Sr. Business Coordinator, Internal Medicine MEO (Onsite) **Galveston, Texas, United States** **New** Clerical & Administrative Support UTMB Health Requisition # 2500938 **Minimum Qualifications:** Bachelors degree or equivalent and 2 years of office related experience. **Job Description:** To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions. **Job Duties:** + Assists Program Directors of multiple specialty fellowship programs adhere to their accreditation requirements and participate in the implementation of master block schedules. + Assists Chiefs and divisional management with distribution and maintenance of complex clinical rotation and on-call schedules for fellows and ensures that all rotation schedules are fully supported. + Assures required Letters of Agreement and Affiliation Agreements are in place for all off-site rotations. + Maintains fellowship program records and evaluations; completes program reports in accordance with accreditation standards, tracks participant progress through the program for completion of ongoing program recertification. + Assign and track evaluations and send completion and delinquent reminders to faculty and fellows. + Create and track block schedules using New Innovations and cross reference with Amcon as deemed applicable. + Coordinate all requirements for fellows, such as risk management, ACLS, and BLS. + Coordinates regular and special educational conferences for faculty and fellows as appropriate. + Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentation. + Works with GME Office to create contracts for new and continuing fellows; processing new hire paperwork for incoming fellows and other ongoing documentation as required. + Prepares, organizes, and participates in accreditation site visits, annual program updates, and program internal reviews. Responsible for coordinating all details (includes preparation of PIF). + Assists Program Director in ensuring the fellowship program maintains compliance with ACGME, RRC, and American Board of Medical Specialties requirements. + Manages confidential fellow performance evaluations, evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential materials. + Assures fellow compliance with institutional and ACGME resident survey requirements. + Coordinates all administrative duties relative to the recruitment and selection of fellows. + Manages Electronic Resident Application Service (ERAS) and ensures receipt of required application materials. Provides information for the fellow. rank list for submission to the National Resident Matching Program. + Provides division manager with up-to-date names of fellows and fellowship criteria to ensure websites are kept current. + Maintains computerized and hard copy files of fellowship program records (utilizing institutional specific residency management software such as. New Innovations). + Manages and completes required graduate medical education reporting surveys, including GME Track, and FREIDA online. + Compiles data for annual ACGME ADS online reports and surveys. + Support Program Manager with various tasks and projects related to program enhancement, reporting, finance, and surveys. + Back-up to other education coordinator(s). + Perform other related duties as required. **Preferred Qualifications:** + Proficient in the use of New Innovations. + Excellent organizational skills. + Advanced Microsoft Word and Excel skills . + Highly organized, proactive, self-starter with experience in high traffic/volume, fast paced office. + Works well independently and in a team environment. + Familiar with My UTMB, New Innovations, Kronos, ERAS, ACGME, NRMP, & ABIM. + Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. + Ability to demonstrate tact and diplomacy when dealing with confidential information. + Ability to create, compose and edit written materials. + Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. + Ability to independently understand, identify, communicate regulatory changes. + Ability to understand GME accreditation and regulatory aspects of GME. + Exercising independent judgment, flexibility and discretion when setting priorities, implementing procedures, maintaining standards, and resolving problems. + Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures. + Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure. + Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements. + Knowledge and basic understanding of J-1 and H-1 visa sponsorship. + Previous residency or fellowship training program office experience. + ACGME experience. **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities. Compensation