Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

Project and Functional Coordinator:

Project Management/Calendars:  Assist in management of the team’s calendar

Business Process Support: Support requirements for functional documentation, risk assessments, and other needs to support Audit and Compliance requirements  

Organization Chart and Headcount Updates:  Lead process to ensure org charts and distribution lists are updated

Writing Support: Proofreading and formatting business documents and communications for overall professional writing style and proper grammar.  Support weekly updates on key activities and other communications as assigned

Events Support: Participate in the planning and execution of functional all-staff meetings and employee engagement events, including coordinating logistics 

Support for Functional Training Programs:  support team in communicating/supporting logistics as needed for functional training programs.  Assist in documenting participation in learning programs as needed

Project Management: provide project management/coordination support as needed on select projects 

 

Administrative Support:

Calendar Management: Assist in the management of the team’s calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts

Expense Management / Supplies: Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment. Provide occasional Purchase Order & Invoice support

Meeting Coordination: Handle room bookings, conference call needs, AV needs and catering

Travel Arrangements:  book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation

Liaison: Communicate and collaborate with a broad range of Visa professionals on behalf of the department.  Facilitate and coordinate communications and administrative procedures across the team

 

Events

Coordinate and schedule client events

Coordinate and schedule internal Visa Products events

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications: 

Associate: Minimum of 6 months of work experience or a Bachelor's DegreeAdvanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)

Preferred Qualifications:

Ability to work in a fluid environment where assignments are time sensitive and can change frequentlyAbility to partner and work cooperatively with all levels from Executive Leadership and Senior ManagementHighly organized, detail-oriented self-starter who is resourcefulStrong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal directionExceptional project management capabilitiesStrong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functionsUnderstand the broader organization, build relationships and know how to get things done quicklyEffectively and successfully respond to problem situations and prioritize issuesDemonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgencyStrong interpersonal and collaboration skills

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 63,200.00 to 89,500.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.